Top Asana Alternatives & Competitors Reviewed (2024)

A screenshot of an Asana alternative software interface, displaying a project management dashboard named 'Productive' with various tasks organized into categories such as Backlog, To-do, and In Progress. The interface shows options for project management, time, financials, resourcing, CRM, and reports at the top, with a focus on the ACME Project.

Asana can be a great starter project management solution, but what happens when your business grows?

Asana offers essential project management features that help make your day-to-day work easier. However, it has limited financial management and budgeting features. For more complex projects and business insights, you’ll need to consider some Asana alternatives.

In this article, we’ll present 10 of the best alternatives to Asana with their features, pros, and cons. Keep reading to find the best option for your business!

Why Look for Asana Alternatives?

Asana is a team collaboration and project management software. Its most notable features include customizable workflows (five project views, including Gantt and Kanban), time tracking, automations, and basic resource management.

A screenshot of an Asana alternative software interface showing a project management dashboard with tasks segmented into 'New Requests' and 'In Progress' columns. Tasks include 'Infographic for ebook', 'Blog post announcing new funding', and 'End of Q3 metrics summary' under new requests, and 'Content for new SEO landing pages', 'Updated ad creative', and 'Materials for conference sponsorship' in progress.


ASANA STREAMLINES REAL-TIME COLLABORATION

Asana has overall positive reviews on Capterra and G2, averaging a 4.4-star rating. The most frequently mentioned downsides include:

  • Difficulties with building custom and complex workflows
  • Basic reporting, which doesn’t provide full business performance details
  • Lacks functionality, such as budgeting and finances
  • Not a great fit for companies looking to scale up

Users consider Asana a good beginner tool and a suitable option for smaller companies: “If you are using Asana for very basic projects, there is not a whole lot to complain about” (Source: Capterra).

But if you’re looking for more, we’ve got the best options for you.

Top 10 Asana Alternatives

From project management tools to more robust options with advanced reporting and budget management features, here are some of Asana’s best alternatives:

1. Productive – The All-in-One Alternative for Agencies

Productive is best described as an all-in-one agency management tool. It’s the perfect choice for supporting both simple and complex projects.

Along with project planning and management capabilities, the software offers advanced features for business operations. The key ones include financial management and forecasting, resource scheduling, and utilization management.

The fact that Productive is agency-focused means that the whole ecosystem fits together so that there are fewer tools we have to pull together in order to do what we need to do.

Orion Jensen,
CEO at Clear Launch

Project Management

Productive includes all necessary capabilities for project progress tracking. This includes custom workflows that you can use to tailor your boards to your management styles, such as Gantt charts, Kanban boards, Calendar, List, and more. You can also create project templates to standardize and speed up future engagements.

As a task management software, Productive includes custom fields, hierarchies with dependencies, to-dos, milestones, file sharing, and automatic notifications (that you can adjust for frequency and platform).

A screenshot of an Asana alternative software displaying a task management panel titled 'Blog posts'. It features the task 'Motion graphics' with functions for adding descriptions, attachments, and subtasks. The interface includes to-do checkboxes, a status indicator set to 'Working', and an assignee with a specific deadline.


MANAGE PROJECTS WITH A WIDE RANGE OF COLLABORATION TOOLS

 Finally, you can also benefit from features such as:

  • Automations to streamline make the repetitive parts of your processes.
  • Docs (now with Productive AI) to centralize all essential project and business information.
  • Permission Builder to control who can see and do what across the platform.

Time Tracking

Productive’s Time Tracking feature is fully integrated into the platform. You can use a timer (with a desktop widget), track time from tasks, or even sync it with your resource bookings. This automatic time-tracking option means that you can fully streamline time management while also benefiting from a comprehensive timesheet.

A screenshot of an Asana alternative software titled 'Track time for today', showing time tracking for marketing tasks. It displays time allocations for 'Social media posts' and a combined entry for 'Customer success - interview questions' and 'Creative brief', with digital timers indicating the duration spent on each task.


SIMPLIFY TIME TRACKING FOR PROJECT MANAGERS AND EMPLOYEES

Time tracking is also linked to budgeting — mark time as billable or non-billable and use this data to create invoices and handle your project accounting.

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Budgeting

Define your budgets and employee cost rates with Productive. Productive supports fixed-price or hourly projects and retainers. You can also split budgets into separate phases to manage long-term projects more easily.

With Productive’s project budgeting software capabilities, you can monitor and visualize your key agency metrics, such as when a project will run out of budget or your profit margins. You can also forecast this data in real time for more reliable decision-making.

A screenshot of an Asana alternative software displaying a financial overview chart for a Rebranding Campaign. The graph illustrates weekly progress with bars for budget expenditures and a dotted line indicating the budget forecast over weeks 23 to 27. Below the chart, detailed panels show metrics for time spent, budget allocation, and invoicing, including hours worked and amounts invoiced or pending.


COMPARE PROJECT PERFORMANCE ACROSS MULTIPLE METRICS

Resource Planning

Productive also offers extensive features for resource planning. You can view your team’s availability while taking into account their working hours, location and company-specific holidays, and personal time off. Bookings are easy to create and manage. You can drag and drop entries within or between team members and extend or split up bookings.

A screenshot of an Asana alternative software displaying a detailed timesheet for various departments and employees. The columns show the total billable and worked hours along with the billable percentage for departments like Development, Project Management, Leadership, and Design. Each person's name is listed under their respective department with their individual hours worked and billability ratio.


MANAGE KEY EFFICIENCY METRICS SUCH AS UTILIZATION

Advanced capacity planning features include placeholders and tentative bookings. Placeholders are used to account for external or future staff. Tentative bookings can be created for unconfirmed projects or scope and converted to regular bookings.

Learn more about supporting your project resource management process.

Reporting

With Reporting, you can create reports by using one of the 50+ agency-focused templates or creating your own from scratch. Create custom dashboards, add various reports with widgets, and share them with team members. You can also use Pulse to subscribe to daily, weekly, or monthly status updates.

I’m very much a numbers guy and seeing all the reports on profitability, capacity and availability helps me figure out what the next logical hire would be, which is huge. Before, I was guessing.

Alex Streltsov,
General Manager at Prolex Media

Additional features include: Sales, Purchase Orders.

Integrations include Xero, QuickBooks, HubSpot, Breathe, Zapier, Slack, Jira, Google Calendar, and more.

Pricing

  • Plans start with the Essential plan at $9 per user per month, which includes essential features such as budgeting, project & task management, docs, time tracking, expense management, reporting, and time off management.
  • The Professional plan includes custom fields, recurring budgets, advanced reports, billable time approvals, and many more for $24 per user per month.
  • The Ultimate plan has everything that the Essential plan and Professional plan offer, along with the HubSpot integration, advanced forecasting, advanced custom fields, overhead calculations, and more for a custom price.
  • You can also check out the Enterprise Plan with custom pricing for companies that would include more than 50 active users per month.

You can check out Productive with a 14-day free trial before you decide to subscribe to a paid plan.

Find the Best Asana Alternative

Businesses chose Productive to support their future with robust business intelligence.

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2. Airtable – A Customizable Platform for Businesses

Airtable is a low-code platform for building customizable business workflows.

Key features:

  • Automation features
  • Interface Designer
  • Project views and reporting dashboards
  • Specialized apps for various teams
A screenshot of an Asana alternative software displaying a task management table sorted by project. Tasks shown include 'Create venture shortlist', 'Get VC requirements', and 'Lock down OKC funding', with statuses ranging from 'Complete' to 'Cancelled' and 'Doing'. Team members assigned and start dates are also listed, providing a clear overview of project progress and individual responsibilities.


SOurce: airtable

For project managers looking for a truly customizable and flexible solution, Airtable can be the right Asana alternative. The biggest downside is the steep learning curve and complicated UI. Since it does require some technical knowhow, it can be suitable for businesses with strong software development teams. Additionally, some Capterra users state that the reporting feature could be more robust.

3. Trello – A Good Option With Kanban Boards

Trello is a user-friendly platform known for its Kanban-based interface.

Key features:

  • Simple team workspace
  • Project-specific data
  • Community templates
  • Third-party and native integrations
A screenshot of an Asana alternative software displaying a calendar view for the first week of March. The calendar includes tasks and events, with color-coded bars representing different activities scheduled for March 1st and 2nd, and avatars on March 9th indicating team members assigned to specific tasks.


Source: trello

Trello is widely known for being a very intuitive, simple project management platform. This can make it a great choice for users who found Asana too complicated or need a more visual approach (see more: software for creatives). Similarly, it’s not the best choice if you’re looking for a highly customizable tool with advanced project management features. Notably, time tracking and financial management are absent from Trello.

Check out a detailed comparison between Monday vs Trello vs Asana.

4. Teamwork – A Solid All-in-One Solution

Teamwork is a robust project management tool with seamless collaboration and budgeting features.

Key features:

  • Workload planning
  • Project budgeting
  • Collaboration features
  • Advanced reporting
A screenshot of an Asana alternative software showing a project management board divided into three columns: 'To Do', 'In Progress', and 'Code Review'. Tasks include engaging travel partners for space missions, developing plans for Mars office departments, and drafting technical network plans. Each task card indicates priority, status, and assigned team member icons.


source: teamwork

Teamwork is a popular Productive alternative — it’s similar in the way that it provides an all-in-one solution for business needs. For Asana users, it can be a step in the right direction towards data-driven decision-making. However, it does miss some useful features provided in tools such as Productive, like integrated time off management or individual time entry approvals. Next is Clickup, a tool which we covered in our detailed comparison of Trello vs Asana vs Monday vs ClickUp.

5. ClickUp – A Collaboration Tool for Remote Teams

ClickUp is a tool designed to improve team collaboration and productivity.

Key features:

  • Gantt chart and other views
  • Time management
  • Integrated documentation
  • Reporting templates
A screenshot of an Asana alternative software featuring a project management list for a 'Release Project'. The list is categorized under 'Issues Found' and 'Review', with tasks like 'Update contractor agreement', 'Plan for next year', and 'Budget assessment'. Each task has indicators for tracking, assignee, due date, project stage, and priority.


source: clickup

ClickUp can be a great alternative if you’re looking for a variation on a tool for custom workflows and streamlined collaboration on project tasks — we examined the same in our detailed comparison of Asana vs ClickUp vs Monday vs Productive.

Compared to Asana, it offers an additional feature: built-in documentation. However, similarly to Asana, it lacks more robust financial tracking and forecasting features. You can learn more by browsing our list of the top ClickUp alternative.

6. Wrike – A Solid Resource Management Tool

Wrike is a software solution with a wide range of features for business management.

Key features:

  • Resource management
  • Time tracking
  • Project views and templates
  • Business reporting
A screenshot of an Asana alternative software displaying a Gantt chart for a 'Creative Team' project. The chart tracks various tasks such as 'Design eBook', 'Brainstorm', 'Create Template', and 'Write a TV Ad Script' with corresponding start and due dates, visually represented by colored bars to indicate the timeline and progress of each task.


source: wrike

Wrike is another robust project management platform that’s suitable for smaller and larger teams. In comparison to some other comprehensive solutions (such as Productive), a downside of Wrike is that the budgeting feature is only available in the advanced pricing plan.

Learn more on how Wrike matches up to Productive and ClickUp.

7. Jira – An Option for Agile Project Management

Jira is a project management tool tailored to software development teams.

Key features:

  • Scrum and Kanban boards
  • GitHub integration
  • Task dependencies and milestones
  • Project and workflow reports
A screenshot of an Asana alternative software displaying a project management board with tasks segmented into 'To Do' and 'In Progress' categories. Tasks include 'Implement feedback collector', 'Bump version for new API for billing', and 'Update T&C copy with v1.9', each tagged with specific issue numbers, priority levels, and assigned team members' avatars.


source: jira

Jira’s strong GitHub integration makes it an excellent choice for software development agencies. While it also serves diverse teams like marketing teams and creatives, they may not be able to get the most out of this tool.

Check out how to create a website project management checklist and other best practices for development.

8. Basecamp – A Good Team Collaboration Option

Basecamp is a popular project management software option for teams with simple projects.

Key features:

  • Single dashboard for tasks and projects
  • Project templates
  • File management
  • Task management with to-dos
A screenshot of an Asana alternative software displaying the dashboard with three project cards titled 'Marketing: Swag', 'Enormicom HQ', and 'What Works'. Each card features descriptions and arrays of team member avatars, indicating collaboration. The interface includes options to 'Make a new project' and 'Invite people'.


source: basecamp

Similarly to Trello, Basecamp is another good alternative for project managers that want to further scale down their software. However, unlike Asana, Basecamp doesn’t offer a free version. Basecamp can be a good alternative for small teams, but it’s not the best option for complex projects.

9. Smartsheet – A Good Task Management Software

Smartsheet is a project management software solution built for spreadsheet experts.

Key features:

  • Dynamic team scheduling
  • Budgeting and expense templates
  • Permissions system
  • No-code automations
A screenshot of an Asana alternative software displaying a detailed project management table and Gantt chart. The table lists tasks with descriptions, estimated labor, materials, total estimates, actual labor, and materials costs. The Gantt chart illustrates the timeline for these tasks across two phases from February 16th to March 1st, visually tracking progress.


source: smartsheet

Smartsheet is designed to resemble spreadsheet-based solutions. This can make it a good option for project managers used to managing most workflows in Excel or Google Sheets. A user on Capterra has even described the tool as a “giant spreadsheet”. However, this also means that the interface is outdated and there’s more reliance on manual actions (such as data entry), which is less than ideal.

10. Microsoft Project – A Solid Option for Collaboration Features

Microsoft Project is a part of the Microsoft Dynamics 365 suite of products, often used in project management for architects and construction companies.

Key features:

  • Project progress tracking
  • BI dashboards
  • Team collaboration
  • Integration with Microsoft Teams
A screenshot of an Asana alternative software titled 'My Work', which features a comprehensive overview of project and task management. The display includes numerical counts of projects and tasks, a pie chart of tasks by status indicating overdue, completed, and future tasks, and a detailed pie chart of tasks by project categorized into various sectors such as marketing and employee benefits.


source: microsoft project

The biggest benefit of the Microsoft Dynamics suite, and Microsoft Project in extension, is that various modules can be integrated to create a customizable tool. However, Microsoft Project in itself is reported to be difficult to navigate and onboard to.

Choosing the Right Software

To summarize, you should consider the following criteria when researching top Asana alternatives:

  • Team size: If your team is smaller or inexperienced with software, consider a streamlined option such as Trello or Basecamp. A tool like Productive is more suitable for larger teams with complex projects.
  • Type of work: Some software solutions are tailored to specific industries and teams — for example, Jira is best used for software development teams. Tools like ClickUp are more generalized work management tools, while Productive is tailored to professional services workflows.
  • Specific feature needs: What’s your company’s main pain point? If it’s collaboration, a robust project management tool can do the trick. For flexibility and customization, a modular tool like Airtable is a good pick. If it’s business financials, consider a tool like Productive.
  • Budget and pricing plans: Consider which specific features are included in each pricing plan. Some free alternatives to Asana include Trello and ClickUp, though both come with limited features.

Switching from Asana to Productive

If you’re ready to make a switch, there are a couple of options for data import to Productive. You can import task and basic information (such as time entries or time off categories) on your own. For more advanced data import, you can reach out to Productive for personalized help.

Book a demo today to find out what Productive can do for your agency.

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Lucija Bakić

Content Specialist

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