23 Best Creative Agency Project Management Software & Tools: The Ultimate List

Leading a creative agency presents unique challenges.

Thankfully, there are tons of agency tools out there that can simplify your life. Still, it can be challenging to determine which one is the best fit for your agency.

Creative agency project management software can facilitate collaboration among teams, simplify task management, maintain workflow continuity, and monitor productivity, as well as profitability. Many of these technology platforms offer reporting that can assist in identifying obstacles to achieving growth.

In this article, we present some of the best project management apps available for creative agencies. By covering various criteria, this blog post should help you decide which tool would suit your agency’s needs best.

Finding the Best Creative Agency Project Management Software: Overview of Key Features

Let’s start with an overview of key features to look out for when searching for the best tool for creative project management, and what they should do for your daily agency operations.

Or, if you want to skip directly to our list of top available software, click here.

1. Simplifying Client Relationships

Although having a good relationship with clients is crucial to establishing long-term connections and delivering successful projects, survey results by Havas Group from 2022 show that only 56% of clients believe that they have an honest and transparent relationship with their agencies.

How can agencies respond to this and improve their image?

A crucial step to more constructive client relationships is ensuring that your budgeting process is efficient, transparent, and reactive to project changes:

Clients need to have a clear understanding of their agencies’ fee structures and expected costs of their projects. Thus it is the responsibility of the agency to carefully cost campaigns and projects and communicate these to the client to minimise surprises and conflicts relating to prices charged. Agencies who have poor planning processes will find it difficult to prepare realistic project budgets which will have a direct impact on the client’s value perceptions.”

Digital tools can help you manage your project budgets in multiple stages of the project management process: for example, by helping you estimate your initial costs during the project planning process, and with effective change management once the execution stage comes around.

Related: Mastering Agency Project Management: The Ultimate Guide

A specific example of a feature that can help you achieve this is Productive’s financial forecasting – when you schedule your employees’ workloads in Productive, this enables you to forecast your budget spending until the project deadline. Any changes in the schedule update your projections, helping you make informed decisions.

Additionally, by using placeholders in your resourcing plans, you can get hypothetical forecastings that can help you decide how many team members you’ll need at the onset of a project, and how much it will cost depending on your rates.

Budget management possibilities were rather limited with our old tool, but Productive is very budget-oriented. It made us more aware of overall productivity and project health.

Karla Vincheva,
Head of Production AT Build in Amsterdam

Types of software to consider: Budgeting tools, resource management software, all-in-one agency management software

2. Streamlining Team Collaboration

The benefits of good teamwork go further than improved project outcomes. Ensuring that you’ve created an environment where creative teams can work together without stress and frustration is essential to retaining your top talent and having stable workflows. In fact, research shows that companies that promote collaboration and communication can potentially reduce turnover rates by 50% (Zippia). Considering the cost of hiring new employees, and the fact that the average annual agency turnover rates clock in at around 30% (Forbes), the necessity of streamlined collaboration is apparent.

But enough talking about the theoretical. Here are some features of creative project management tools that can improve how your teams collaborate:

  • Custom dashboards: The ability to switch between dashboard views can make tracking project progress much more pleasant for your creative team.


TOOLS SUCH AS PRODUCTIVE CAN GIVE YOU THE FREEDOM OF ORGANIZING YOUR PROGRESS HOWEVER YOU MOST PREFER

  • Task management: Tools that offer task management with automatic notifications can help speed up collaboration by eliminating downtime and back-and-forth messaging.
  • File sharing: Something that is especially important for creative projects is a way to create and share files – for example, Productive offers Docs, a way to take notes in real-time and manage your documentation on one platform.
  • Workload balancing: Tools with resource planning features can enable managers to get a better overview of how busy each of their team members is, ensuring a fairer distribution of tasks, which can reduce the chance of resentment or burnout.

In the past, we were planning month-by-month, now we’re doing 90-day rolling forecasts on utilization to have way better utilization and at the end of the day, better billability and also more ease for the team. So you can discover where you’re overbooking and where stress exists. Do I have the right people on the right project? Which is not only a benefit on the financial side but also on the human side.

Mark Landman,
Managing Partner AT DotControl Digital Agency

Types of software to consider: Project management tools, specialized creative agency tools (e.g. marketing agency software), or all-in-one agency management software

3. Automating Repetitive Tasks

Consider the data on human errors from an illuminating survey by BlackLine from 2019: Nearly 70% of business leaders and financial professionals reported that their agency has made a significant business decision on the basis of inaccurate financial data. Additionally, almost 22% of C-level respondents reported that they potentially waste as many as 114 days per year on identifying and adjusting financial errors in their accounts. You’ve probably guessed where we’re going with this.

Software with automation features can not only help you make your data more reliable but also clear up your team’s valuable time for more creative, high-level tasks.

Before using Productive, I would have to spend 8 hours to figure certain numbers out. Now, I have those numbers in real time, at a glance.

Patric Osburn,
Service Operations Manager AT Quintica

An example of a specific feature that digital tools can offer you is automatic billing, which pulls in your budgeting data to let you save time on generating and sending invoices. Additionally, some tools, such as Productive, can let you integrate your time tracking with your billing so that you can attach timesheets for hourly-priced projects to your invoice before sending it.

Another essential feature would be reporting, which can likewise use platform data to automatically create and update key agency insights with accurate data.


WITH PRODUCTIVE, YOU CAN TURN YOUR NUMBERS INTO HANDY VISUALIZATIONS WITH THE CLICK OF A BUTTON

Types of software to consider: Accounting tools, time tracking software, PSA software, or all-in-one agency management solutions

Learn how agency management software can streamline project reporting:

If you have more general questions about the best creative agency project management software, skip to our FAQ. Otherwise, keep scrolling to find our list of the 23 best creative agency project software, with overviews of top features, benefits, and downsides.

Here’s a Shortlist of the Best Creative Agency Project Management Software Currently Out There

1. Productive – The Best All-in-one Creative Agency Project Management Software

Productive is a sophisticated agency project management software that’s designed specifically for complex workflows and the needs of creative teams. It serves as a single source of truth for agency businesses. In it, each agency can run its sales processes, project planning and budget management, resource planning, tasks, time tracking, reporting, and billing. Productive integrates with your Google Calendar. Productive Docs serve as internal Google Docs.

With a 4.5+ star rating on both G2 and Capterra, users frequently praise Productive’s customer service:

One of the big things is that you really listen to feedback and the rate at which you incorporate that feedback—that, for me, is a feature of being with Productive. You guys are super accessible, you actually do what you say you’re going to do, it’s done in a thoughtful way, instead of a way that adds more burden.

Bryan Casler,
Vice President of Digital Strategy AT 4Site Interactive Studios

Now, let’s go through what Productive can do for your business in more detail.

Sales

The Sales Pipeline in Productive allows business development managers to visualize and manage upcoming projects. This feature lets you keep track of every stage of the sales process, from leads to deal closure. With the sales pipeline feature, you can identify bottlenecks and possible sales opportunities.


CONVERT WON DEALS INTO PROJECTS ON A SINGLE PLATFORM

How creative teams benefit: Productive’s lightweight CRM feature can connect your creative endeavors with essential sales activities. This can help agencies cut down on costs from using multiple management tools, as well as streamline their processes by centralizing processes on one platform.

If I had to choose the main benefit of switching to Productive, it would be having visibility of everything in one place: from sales through resources, projects to delivery, plus the time logging and profitability figures in one place—being able to track the end-to-end lifecycle of a project.

Jason Devoy,
Delivery Director AT Joi Polloi

Resource Planning

Accessing information about team bookings and workload is essential for various business aspects of business. Scheduling in Productive’s Resource Planning feature allows for simple tracking of team member availability, identifying workload distribution gaps, and overbooking issues. You have an overview of all types of time off categories and you can easily schedule teams to work on projects.


GET FULL VISIBILITY INTO YOUR PROJECT PROGRESS AND WORKLOADS

How creative teams benefit: For agencies working on multiple client projects at the same time, or those with complex workflows, having full visibility into resource capacity is invaluable for successful project delivery. It also has a significant impact on client and team satisfaction.

Related: Resource Planning Guide: How To Optimize Your Project Planning

Budgeting

In Productive, Budgeting allows for easy tracking of budgets and projection of potential overages. It allows users to track expenses and predict revenue, as well as analyze project profitability. As teammates track time, you can monitor the state of your budgets, profit margins, and amounts left for invoicing.

Related: Mastering the Digital Marketing Agency Profit Margin: Tips for Agencies


GET FULL CONTROL OF YOUR BUDGETS ACROSS MULTIPLE PROJECTS

How creative teams benefit: Projects in the creative industry, especially digital marketing agencies, can be extremely fast-paced and volatile. Automating your budgeting allows you to react quickly to changes and notify your clients in a timely manner.

I think that in project management there’s a tendency to focus solely on profitability, but it’s inevitable that projects will go over budget, and that’s ok. However, it’s important to have transparency on where that stands, and Productive gives us that visibility.

Amy NicholS,
Director of Operations AT Seven2

Project Management

From project plans to completed projects, as a project manager, you can track all of it with Productive. Complex projects can be broken down into phases and organized into different task lists or by workflows with Productive’s Project Management feature. You can always check project progress by seeing which tasks have been completed and which have yet to be done. You can also assign task dependencies to track task progression better. You can open unlimited projects and use flexible project boards and discuss tasks with your coworkers in the comments, so feedback is visible to everyone.


CENTRALIZE YOUR TEAM’S COMMUNICATION AND COLLABORATION WITH STREAMLINED TASK MANAGEMENT

How creative teams benefit: As creative teams are highly collaborative for the most part, having a way to standardize and centralize these communications is key to efficient processes. Tools that have a highly visual and intuitive approach can be an especially good pick and even promote creativity.

Time Tracking

The time tracking feature in Productive is designed to be user-friendly for everyone in your agency. When tracking billable and non-billable time against services, reports will display profitability.

How creative teams benefit: Implementing time management into your processes is the cornerstone of running profitable agencies:

Time tracking is not just important for your revenue stream; it also gives you insight into the profitability of projects and allows you to make predictions for similar projects in the future.

However, putting financial considerations aside, employees can also benefit from time tracking (although it might seem like a complete nuisance at first). Time tracking helps managers create more accurate project plans, which in turn supports more realistic project timelines, and provides a healthier work environment across all project stakeholders.

Reporting

Most agencies need reports that give them a real-time glance at their key metrics, such as utilization, invoiced revenue by client, profitability by client, etc. Productive offers quick access to real-time reporting for informed business decision-making.


PULL INFORMATION FROM ALL PLATFORM ACTIVITIES AND GET POWERFUL REAL-TIME ANALYTICS

Productive has helped us to increase our billable utilization by around 10%, resulting in a healthier profit margin.

How creative teams benefit: Although some may find creative and analytical thinking to be opposed, smart agencies will make sure that there is a healthy balance between the two. Software such as Productive can make the process of creating and analyzing project reports simple, even for managers who don’t have a strong financial background. The importance of reliable, real-time reporting doesn’t need much elaboration – it’s the key to making sure that your agency is performing successfully.

Billing

Last, but not least, Invoicing is a major module in Productive’s key features because it enables agencies to save hours and sometimes even days on generating invoices and managing cashflow.

How creative teams benefit: Time-saving features with automated administrative tasks have the following main benefits: eliminating the potential for frustration due to performing repetitive activities, lessen the chance for human error or delays in the process, and freeing up your team’s time and mind space for creative tasks.

Additional features include: Docs, Purchase Orders.

Integrations include: Xero, QuickBooks, HubSpot, Breathe, Zapier, Slack, Jira, Google Calendar, and more.

Learn more about streamlining your creative project delivery with Productive:

Pricing

  • Plans start with the Essential plan at $9 per user per month, which includes essential features such as budgeting, project & task management, docs, time tracking, expense management, reporting, and time off management.
  • The Professional plan includes custom fields, recurring budgets, advanced reports, billable time approvals and many more for $24 monthly per user.
  • The Ultimate plan has everything that the Essential plan and Professional plan offer, along with the HubSpot integration, advanced forecasting, advanced custom fields, overhead calculations, and more for a custom price.
  • You can also check out the Enterprise Plan with custom pricing for companies that would include more than 50 active users per month.

You can check out Productive with a 14-day free trial before you decide to subscribe to a paid plan.

Organize Your Agency’s Creative Chaos

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2. LiquidPlanner – A Fine Software Option for Creatives

Liquid Planner is a project management software that uses dynamic scheduling and predictive analytics to help businesses manage their projects and resources. 

Key features:

  • Real-time project visibility
  • Automated scheduling
  • Resource management
  • Team collaboration
  • Time tracking
  • Reporting


SOurce: liquidplanner

Positive customer reviews for LiquidPlanner highlight its ease of use, customizable features, and effective project management capabilities. On the other hand, negative customer reviews often mention issues with customer support, limited reporting options, and difficulty with setting up the software.

The verdict: LiquidPlanner might not be the optimal choice for creative agencies that are strapped for time. However, implementation managers who are willing to dig a bit deeper with customer representatives and educational materials should consider LiquidPlanner as their creative project management software.

See also: Top 11 LiquidPlanner Alternatives: Competitors & Software Features

3. Workfront – A Solid Creative Project Management Software Solution

Workfront is a project management software that helps businesses streamline their work processes and improve productivity. Workfront includes integrations with popular apps like Salesforce, Adobe Creative Cloud, and Jira.

Key features:

  • Project and task management
  • Customizable workflows
  • Team collaboration
  • Reporting


Source: workfront

Workfront has a mix of positive and negative customer reviews. Positive reviews praise Workfront for its comprehensive project management capabilities, easy-to-use interface, and robust reporting features. However, negative reviews often mention the steep learning curve and the lack of flexibility in terms of customization. Some users have reported difficulties with customer support and issues with the software’s performance. Despite this, Workfront is still a popular choice for agencies looking for a comprehensive project management tool.

The verdict: Similarly to LiquidPlanner, Workfront can be a good choice for your design and marketing teams if you’re ready to invest some time and effort to get the most out of this creative project management software.

4. Wrike – A Good Option for Experienced Creative Teams

Wrike is a cloud-based project management software that helps businesses manage their projects, tasks, and teams. It also integrates with popular apps like Salesforce, Slack, and Google Drive.

Key features:

  • Project and task management
  • Customizable workflows
  • Team collaboration
  • Reporting
  • Time tracking


source: wrike

Wrike generally gets positive customer reviews which often highlights its intuitive interface, comprehensive project management features, and the ability to collaborate with team members in real-time. On the other hand, negative reviews have criticized the software’s steep learning curve and high price point for certain plans. Some users have also reported difficulties with customer support.

The verdict: Thanks to its robust project management capabilities, Wrike can be a good choice for creative teams that are prepared to go through a more demanding onboarding experience for the purpose of structuring their work processes.

See also: Wrike vs ClickUp vs Productive: An In-Depth Comparison

5. Asana – A Fine Choice for Agile Creative Teams

Asana is a project management software that helps businesses with managing their projects, task scheduling, and resource planning. Asana integrates with popular apps like Slack, Salesforce, and Google Drive.

Key features:

  • Project and task management
  • Custom templates
  • Team collaboration
  • Reporting
  • Timelines
  • Dashboards


source: asana

Asana is a popular choice for project managers, businesses, and individuals looking for a comprehensive project management tool. Positive feedback often includes Asana’s user-friendly interface, intuitive project management capabilities, and strong collaboration features. Many users also appreciate the software’s flexibility and the ability to customize workflows to fit their specific needs. On the other hand, negative reviews have cited issues with the software’s search functionality, as well as the lack of a built-in time-tracking feature. Some users have also reported difficulties with customer support.

The verdict: Asana can be a good option for agile creative teams specifically, as it offers dashboards that support Scrum and Kanban methodologies. However, managers who want a more comprehensive solution might want to consider other types of tools.

6. Trello – A Streamlined Project Management Software System

Trello is a visual project management software that helps businesses manage their projects, tasks, and teams. Trello integrations include apps like Slack, Google Drive, and Jira.

Key features:

  • Task management
  • Customizable boards, lists, and cards
  • Team collaboration
  • Reporting


source: trello

Positive customer reviews for Trello highlight its simple and intuitive interface, ease of use, and flexibility in managing projects of all sizes. On the other hand, negative customer reviews often mention limitations in customization options, limited reporting capabilities, and the need for third-party integrations to unlock certain features.

The verdict: Trello is a great choice for creative teams that are looking solely for task management and collaboration support. Due to its simplicity, it can be a good match for creatives who are unused to managing their processes. For more advanced support, consider all-in-one tools instead.

See also: Trello vs Wrike vs Productive: Choosing the Best Software for Your Agency (Features & Reviews)

7. Workamajig – A Solid Option for Essential Project Tracking

Workamajig is a project management software tool designed for creative teams. Workamajig has integrations with popular apps like Quickbooks, Adobe Creative Cloud, and Slack.

Key features:

  • Project and task management
  • Time tracking
  • Budgeting
  • Team collaboration
  • Resource planning


source: workamajig

Positive customer reviews for Workamajig often mention its comprehensive project management capabilities, customizable features, and robust reporting options. However, several online reviews say that the interface is confusing.

The verdict: Workamajig is a fine choice for teams that are interested in creative project management software with essential features. However, due to its somewhat outdated interface, it might not be the ideal pick for inexperienced teams or those who prefer a more modernized visual approach.

See also: Top 19 Workamajig Alternatives: Features, Benefits & Reviews

8. Notion – A Good Software Choice for Creative Collaboration

Notion is an all-in-one workspace that supports project management, task scheduling, and database management. Notion integrates with apps like Slack, Google Drive, and Trello.

Key features:

  • Task management
  • Customizable templates
  • Team collaboration
  • Project management


source: notion

Notion users often praise its customizable interface, ability to organize information in various formats, and strong collaboration features. On the other hand, negative reviews mention the limited formatting options, lack of integration with certain tools, and occasional syncing issues.

The verdict: Since Notion lacks some key features specific to creative agency workflows, such as time tracking and billing functionality, the tool isn’t ideal for end-to-end agency business management. However, it can be a fine pick for teams that want to track progress and collaborate.

9. Smartsheet – A Decent Project & Resource Management Tool

Smartsheet is a project management software tool that helps businesses manage their projects, tasks, and teams. 

Key features:

  • Project and task management
  • Reporting
  • Team collaboration
  • Automated workflows
  • Resource management


source: smartsheet

Positive customer reviews for Smartsheet often mention its ease of use, extensive collaboration features, and the ability to automate workflows. On the other hand, negative customer reviews have cited issues with limited formatting options and the complexity of the software’s reporting capabilities.

The verdict: Smartsheet may not be ideal for comprehensive agency business management as it lacks some key features specific to agency workflows, such as resource allocation and project costing tools. However, for teams that are looking for essential automation and collaboration support, it can be a fine choice.

10. Airtable – A Customizable & User-Friendly Software

Airtable is a flexible database and project management software that helps businesses organize and collaborate on their projects, tasks, and data. Airtable offers integrations with tools such as Slack, Google Drive, and Trello.

Key features:

  • Project and task management
  • Customizable templates
  • Team collaboration


source: airtable

Users of Airtable often mention its user-friendly interface, customizable templates, and the ability to integrate with a wide range of tools. Some negative customer reviews have included limitations in Airtable’s reporting capabilities and the complexity of its pricing structure.

The verdict: Airtable can be a good option for teams that are focused on the organizational capabilities of creative tools. One thing creative agencies with a growth mindset should take into consideration is that Airtable lacks some key features specific to agency workflows, such as financial tracking tools.

11. Scoro – A Comprehensive Choice for Marketing & Design Teams

Scoro is a project management software that helps businesses manage their projects, tasks, and teams. Scoro integrates Salesforce, Slack, and Xero.

Key features:

  • Project and task management
  • Time tracking
  • Team collaboration
  • Invoicing
  • Client portal


source: scoro

Scoro has received a mix of positive and negative customer reviews. Users appreciate the software’s ability to streamline processes and increase efficiency, making it a popular choice for small and mid-sized businesses. On the other hand, negative reviews often mention the steep learning curve and limited customization options, as well as occasional issues with customer support.

The verdict: Scoro is a popular choice for businesses looking for a comprehensive business management tool that can help streamline operations and reach business goals. However, due to some limited customization, it might not be the most suitable choice for digital agencies with complex or unusual processes.

See also: 13 Best Scoro Alternatives for Growing Agencies

12. ProofHub – A Good Option for Creative Agencies With Complex Workflows

ProofHub is a project management software that helps businesses manage their projects, tasks, and teams. Key features include integrations with popular apps like Dropbox, Google Drive, and Outlook.

Key features:

  • Project and task management
  • Time tracking
  • Team collaboration
  • Reporting


source: proofhub

ProofHub generally got positive customer reviews. Users appreciate its intuitive interface, customizable project management workflows, and collaboration features. However, some negative reviews have mentioned issues with the software’s pricing structure. Also, there seems to be an occasional lack of responsiveness from Proofhub’s customer support.

See also: As ProofHub offers slightly limited and comparatively less affordable pricing tiers, larger agencies and enterprises should consider it as their creative project management solution. Teams with simpler creative projects might want to look for other project management software solutions.

13. ClickUp – A Software Choice With Robust Collaboration Features

ClickUp is a project management software that helps businesses manage their projects, tasks, and teams. 

Key features:

  • Project and task management
  • Time tracking
  • Team collaboration
  • Reporting


source: clickup

ClickUp has received a mix of positive and negative customer reviews. Positive customer feedback often includes ClickUp’s flexibility, customizable workflows, and strong collaboration features. The software is praised for its ability to adapt to different types of projects and teams, making it a popular choice for businesses of all sizes. However, negative reviews have mentioned issues with the software’s complexity and occasional performance issues.

Final verdict: ClickUp may not be ideal for end-to-end agency management because it lacks some essential features specific to agency workflows: resource allocation, financial tracking, and project costing tools. This can make it challenging for agencies to manage their projects and track their profitability effectively.

14. Basecamp – A Simplified Option Suitable for Smaller Creative Agencies

Basecamp is a web-based project management and team collaboration tool that allows teams to organize and track their work in one place. 

Key features:

  • Project and task management
  • File sharing
  • Scheduling


source: basecamp

Basecamp has received good reviews for its simple and intuitive interface and strong collaboration features, while negative feedback has cited limitations in its project management and reporting capabilities.

Final verdict: Basecamp can be a good choice for creative teams that are looking for a simple, intuitive solution for improved collaboration. However, considering Basecamp for more comprehensive agency management, keep in mind that it doesn’t offer features such as time tracking and financial reporting tools.

15. Podio – A Flexible Tool for Client Communication & Collaboration

Podio is a cloud-based collaboration tool that allows teams to customize workflows and workspaces to fit their needs.

Key features:

  • Project management
  • Task tracking
  • Real-time communication


source: podio

Podio gets positive user feedback regarding its flexibility and ease of use, while negative feedback has cited limitations in its project management and reporting capabilities.

Final verdict: Podio can be a good choice for teams that are focused on collaboration, and client communication and feedback. However, agencies that are interested in more robust financial management and budget tracking might want to consider a different option.

16. Jira – A Software System Tailored to Agile Teams

Jira is a popular project management software tool developed by Atlassian, primarily used for software development.

  • Project management
  • Issue tracking
  • Real-time collaboration


source: jira

As per customer reviews, Jira tends to be praised for powerful issue tracking and agile project management features. Some negative feedback has cited that Jira has a steep learning curve and limited customization options.

Final verdict: Jira can be a good choice for agile creative teams, such as website design and development agencies, due to its integration with developer tools and support for agile workflows. However, agencies that are looking to resolve their resource management challenges should consider another option, as Jira doesn’t offer resource allocation.

17. Zoho – An Affordable Pick for Agencies of All Sizes

Zoho is a suite of cloud-based productivity and collaboration tools that includes project management, CRM, email, accounting, and more. 

Key features:

  • Project tracking
  • Task management
  • Time management


source: zoho

Zoho often gets positive feedback for its suite of business applications and affordable pricing. Negative feedback has cited limitations in its project management and reporting capabilities.

Final verdict: Zoho can be a good choice for smaller to mid-sized creative agencies due to its comparatively affordable pricing points. However, it’s not the ideal choice for comprehensive creative agency management, as it lacks some key features such as financial reporting.

18. Freedcamp – A Suitable Choice for Startups & Small Businesses

Freedcamp is a free web-based project management and collaboration tool that offers task management, file sharing, and real-time communication.

Key features:

  • Project tracking
  • Task management
  • Time tracking
  • Calendar integrations


source: fReedcamp

Freedcamp has been praised for its extensive project management capabilities and affordability. However, there have been reports of occasional technical difficulties and limited integration options.

The verdict: Like Zoho, Freedcamp is a streamlined project management platform with affordable prices suitable for startups, as well as smaller to midsized agencies. Keep in mind that it may not be the best fit for agency management as it lacks some key features specific to agency workflows, such as resource allocation and project costing tools.

19. Clarizen – A Fine Choice for Project Management Support

Clarizen is a cloud-based project management and collaboration tool that allows teams to plan, track, and execute projects.

Key features:

  • Project tracking
  • Task management
  • Resource management
  • Real-time collaboration


source: clarizen

Clarizen has received positive feedback for its robust project management and collaboration features. Sometimes users state that its financial reporting and resource management capabilities aren’t what they expected.

The verdict: Clarizen can be a good pick for tracking your project workflows and managing your creative agency’s workloads. However, Clarizen lacks time tracking and invoicing features, which are critical for many agencies in profitability management and cash flow management.

20. ProWorkflow – An Essential Pick for Time & Project Tracking

ProWorkflow is a web-based project management tool that offers task management, time tracking, and team collaboration.

Key features:

  • Project tracking
  • Task management
  • Time tracking
  • Real-time collaboration


source: proworkflow

ProWorkflow users highlight its powerful project management features and customer support. Some negative feedback includes limitations in its financial tracking capabilities.

The verdict: ProWorkflow is a suitable option for agencies that are looking for advanced project management features. However, agencies that are looking to address challenges with their financial management might not be able to find what they’re looking for with this tool.

21. Easy Project – An Affordable Choice for Collaborative Workflows

Easy Project is a cloud-based project management software tool that offers project tracking, task management, and team collaboration.

Key features:

  • Project tracking
  • Task management
  • Resource planning
  • Real-time collaboration


source: easy project

Positive user feedback on Easy Project often emphasized its comprehensive project management features and user-friendly interface, while negative feedback has cited occasional performance issues and limited integrations.

The verdict: Some of Easy Project’s benefits are its affordability, as well as the fact that it offers on-premise integrations for companies with security concerns. However, creative agency professionals should keep in mind that Easy Project lacks resource allocation and financial tracking tools.

22. Teamwork – An Intuitive Option With Task & Project Management

Teamwork is a web-based project management and team collaboration tool that offers project tracking, task management, and real-time communication.

  • Project tracking
  • Task management
  • Time tracking
  • Real-time collaboration


source: teamwork

Positive customer reviews of Teamwork often include: powerful project management features, intuitive user interface, and excellent customer support. Some negative reviews have cited limitations in Teamwork’s financial reporting capabilities and occasional technical glitches.

Final verdict: Teamwork can be a good choice for agencies that are looking for intuitive creative agency project management. However, as it doesn’t offer resource allocation support, it’s not the most suitable for comprehensive resource forecasting and management.

See also: 11 Best Teamwork Alternatives

23. Nifty – A Good Software Choice for Real-Time Cooperation

Nifty is a cloud-based project management and team collaboration tool that offers project tracking, task management, and real-time communication.

  • Project tracking
  • Task management
  • File sharing
  • Real-time collaboration


source: nifty

Positive customer reviews of Nifty often emphasize its user-friendly interface and comprehensive project management features, while negative feedback has included issues with limited integrations and occasional bugs.

Final verdict: Nitfy is a user-friendly choice for teams that want to improve their workflows and collaborations. However, some notable features that streamline financial management and administration-related tasks are missing, such as invoicing.

Picking the Best Creative Management Tool: 3 Tips & Tricks

Although choosing the best creative agency management software will be heavily dependent on your specific needs and agency type, there are still some general criteria that all tools should strive to cover. Ask yourself the following questions:

1. Is the software easy to use?

Even if your team is full of project management experts, choosing a simple and intuitive tool will save you significant time in the long term. If you choose a tool that’s not focused on user-friendliness right off the bat, learning any new features or onboarding different less experienced team members will be a drag on your resources every time. You can check the platform’s UI, as well as customer reviews and how many training materials the vendor offers to make your choice.

2. Will the tool be able to scale with my agency?

Consider choosing a tool from an active vendor that is focused not only on optimization but also on upgrading its functionalities. This will ensure that the tool will scale alongside your agency’s needs and that you won’t need to switch to another tool and transfer all your data at a critical moment of your own growth. To gauge this, check how engaged the vendor is with the community through social media or potential product and roadmap updates on its website.

3. Does this tool help me save up on IT costs?

Finally, the last important thing to consider is: even if the tool suits your needs to a T, is it truly the most economical choice for your business? Using multiple tools to achieve different parts of your agency management process is not only a time and money sink but can also actively hinder your management. All of your data will be spread out, and your processes unstandardized, making it harder to get quality insights into your agency’s financial actuals. Therefore, consider choosing a flexible all-in-one tool that can help you save money on IT overhead.

I guess I probably never thought I could find a tool that was end-to-end: from leads, through management, financials, insights and reporting. Having it all in one has allowed us to drop a couple of the other platforms we used. That was probably the single biggest thing—reducing the amount of tools, platforms, and systems, and using just one.

Brendon Nicholas,
Co-founder and Technical Director AT DotDev

Takeaway: Getting Started With Your Creative Agency Project Management Software

In conclusion, effective project management is essential for the success of any creative agency. However, managing multiple projects and teams can be overwhelming without the right tools and processes in place. That’s where project management software comes in.

By investing in project management software, creative agencies can streamline their workflow, improve collaboration, and increase productivity. The software can help them keep track of deadlines, allocate resources, and monitor progress, allowing them to deliver high-quality projects on time and within budget.

To get started with your creative agency project management software, it’s essential to identify your specific needs, select the right software for your agency, and train your team on how to use it effectively. By doing so, you can achieve better project outcomes and build a reputation for excellence in the industry. Remember, successful project management is the key to growth and profitability in the creative agency business.

If you’re looking for an all-in-one tool that can help support your creative processes, consider booking a demo with Productive.

FAQ

What is creative agency project management software?

Creative agency project management tools are designed to help creative agencies manage their projects, teams, and workflows more efficiently.

What are some popular creative agency project management tools?

Some popular creative agency project management tools are Productive, Asana, Trello, Monday.com, Wrike, and Basecamp.

What are the benefits of using a creative agency project management software? 

It can help creative agencies streamline their workflow, improve communication and collaboration, manage resources effectively, and deliver projects on time and within budget.

How do I choose the right creative agency project management software for my agency? 

When choosing a creative agency project management software, consider your specific needs, budget, and team size.

Can creative agency project management software integrate with other tools? 

Yes, many platforms can integrate with other tools like design software, communication apps, and file-sharing platforms to streamline your workflow.

How do I train my team to use creative agency project management software? 

It’s essential to provide proper training and support to your team when introducing new software. Offer training sessions, provide tutorials, and encourage team members to ask questions and provide feedback.

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Marija Kata Vlašić

Content Marketing Specialist

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