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RESOURCE PLANNING
Allocate Work Smarter and Keep Projects on Track
Everything you need to get resourcing right: visibility into team workloads, scheduling tied to project financials, and time off built right in.
Plan Resources On Data, Not Gut Feeling
It’s not you, it’s your processes: scattered spreadsheets and multiple projects you’re balancing without visibility. Productive gives you the real numbers to staff with confidence.
Schedule the Right Person
Stop guessing who has room to take on more. See who’s available to work and prevent scheduling conflicts.
See How Time Is Spent
Set targets for team and individual utilization, then see where the hours really go vs where they should be going.
Keep Budgets on Track
Know what every scheduled hour really costs, so you can catch a project drifting over budget while there's still time to fix it.
Plan Every Project With People and Budgets in View
01 - capacity & team workloads
See Who’s Busy and Who Needs More Work
Manage resourcing across multiple projects. Visual capacity indicators help you quickly spot who’s overbooked, and AI surfaces insights on who’s available to work right away — just ask.
02 - utilization & Financial forecasting
Monitor and Forecast Project Performance
Robust reporting on capacity, utilization, and project financials helps you spot gaps early, keep teams profitable, and take on new work with confidence.
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03 - availability & Time off
Manage Time Off Where Work Happens
Manage requests and approvals in Productive. Approved time off updates availability, so your resource plans and utilization reflect who's actually there. Already using an HR system? Sync time off with Integrations.
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Connect Your Tools and Reduce Manual Work
Integrate with the rest of your business tools like Xero, JIRA, Slack, or QuickBooks.
Slack
QuickBooks
Hubspot
Google Cal
Zapier
Xero
Sage
ExactSlackQuickBooksHubspotGoogle Cal
Visma
Fortnox
Twinfield
CPP
BreatheHR
BambooHR
CharlieHR
Personio
Rippling
HiBobVismaFortnoxTwinfieldDelegate Resourcing to Agents, Consider It Done.
Agents are your custom-built, virtual assistants. Give them instructions and let them handle the repetitive tasks, so you can focus on work that brings value.
Resourcing Assistant
Your resourcing specialist that compares needs to available resources, finds the best match, and creates the schedule for you.
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Time Off Coordinator
Supports time off management with information on team capacity, assigned tasks, and best processes.
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Records Manager
Keeps employee data accurate and up to date, such as applying annual salary adjustments or updating titles in bulk.
Explore Additional Resourcing Features
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Scenario Builder
Switch between timeline, list and utilization views. Filter by team, project, skill, or senioriy to find exactly what you need.
Schedule Work In Advance
Schedule people for projects still in the pipeline, then convert it to confirmed with one click when the work lands.
Plan for Future Hires
Create placeholders so you can staff projects early and reassign work to a real person, once they join.
Hybrid Work
Switch between timeline, list and utilization views. Filter by team, project, skill, or senioriy to find exactly what you need.
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Resourcing Views
Check scheduling by projects, people, or time off. Filter by team, project, skill, or seniority to find exactly what you need.
Resource Requests
Switch between timeline, list and utilization views. Filter by team, project, skill, or senioriy to find exactly what you need.
A Single Source Of Truth For Your Business
Billable Utilization
Check past billable utilization by month, person, team or project.
Profitability by Client
Get a full overview of your profitability by client, in real time.
Budget Usage
Get better at budgeting with real-time budget usage reports.
Time Entries
Check worked time vs. billable time and compare it with costs.
Forecasted Revenue
Zoom in on projected sales revenue and forecast revenue by client.
Forecasted Utilization
Look into forecasted utilization and profitability by month.
Can I pay by invoice?
If you’d like to pay by wire transfer, this option is available for annual subscriptions. However, you need to place a minimum order of 10 user seats to pay by wire transfer. Send an email to contact@productive.io for more information.
Do you offer volume discounts?
Yes. Companies with 50 or more users are eligible for a volume discount on our Professional and Ultimate plans.
Is there a limit to the number of projects, tasks, clients and budgets we can add in Productive?
No, there are no limits to projects, tasks, clients, or budgets in Productive—you only pay for your employees and contractors that use it.
I want to invite my clients to Productive, do I need to pay for them?
No, you will not be charged additional fees for clients. Adding clients to Productive is free of charge. You can invite them to your projects and make communication easier and more organized while also giving them the ability to check out progress in real time.
Can I invite freelancers or contractors to Productive?
Yes, you can add them, they’ll be able to collaborate with you and track time on projects. They’ll be charged the same price as employees.
Do you have discounts for education, nonprofits or charities?
We believe in giving back. That’s why we give free accounts to teachers and students. Non-profits and charities also get 50% off on all subscriptions. Contact us to learn more.
What happens to my credit card information?
We don’t store your credit info nor do your credit card numbers pass through our servers at any time. We use Stripe as our credit card processor. Card information storage, transmission, and processing are completely PCI-Compliant. Every transaction is processed with the same high-level secure encryption just as in a bank.
Is there a minimum number of seats required?
Yes, all plans require at least 3 seats.
I have other questions! Who can help me?
Our support team is at your disposal to answer any questions you might have. Contact them via the help bubble inside Productive or at sales@productive.io.
Start Planning Smarter Today
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