Wrike vs Teamwork vs Productive: In-Depth Comparison

A screenshot of a project management software showing a task titled "Motion graphics" with details such as status, assignee, due date, and comments, for comparing Wrike vs Teamwork.

While Wrike vs Teamwork are both powerful project management tools in their own ways, are they the best choice for your business?

If you’re looking to take your project financial planning and business reporting to the next level, chances are that the answer is no.

We’ll discuss the benefits and downsides of these two solutions (with user reviews) and then discuss how they compare to Productive, a unified platform for comprehensive agency management.

Wrike vs Teamwork vs Productive: Key Takeaways

  • Wrike is a good choice for a project management tool with resource management features. It also provides a good level of customizability for time management and task tracking. However, budgeting and billable hours tracking are limited to the most advanced pricing tier.
  • Teamwork is another solid solution for professional services agencies. Similarly to Wrike, you can benefit from included functionality for resourcing and budgeting, though users report that financial management and reporting could be more advanced.
  • An alternative for businesses interested in robust financial tracking and reporting is Productive. While it has numerous features for managing your business data, it also includes capabilities for collaboration, task management, resourcing, and much more.

Businesses Choose Productive

Productive is the top all-in-one management software to support your project management, financial insights, and overall agency growth.

Book a demo

What is Wrike?

Key features:

  • Five main project templates for your workspace, including Gantt, Table, Board, Calendar, and Chart
  • Optimize team workload and schedule projects with availability insights
  • Time tracking and task management
  • Custom reporting dashboards with widgets
  • Budgeting and billable hours management (available only in the most advanced Wrike plan)

Pros & Cons of Wrike (With User Reviews)

Wrike’s best selling point includes powerful project management features, expanded to include resourcing and budgeting. It’s also a fairly customizable solution (featuring a customizable dashboards system, custom fields for tasks, automations, etc.), so teams and project managers can collaborate in the way they prefer most.

It’s a user-friendly interface making it easy to navigate and organize tasks, tag another team member and you can customize everything according to your needs.

Source: G2

These are some of the basic features needed for basic project planning and business workflows.

However, the tool falls behind on its financial features. Budgeting and billable hours management are available only in the highest pricing tier, and in general, the reporting could be more advanced according to customer reviews:

The reporting capabilities are limited. Even if you can see who is handling each task and the due dates, you cannot generate a detailed report with insight into project time, individual performances, and other metrics you might need for decision making.

Source: Capterra

What is Teamwork?

Teamwork is a cloud-based project management platform with task management tools and resource allocation capabilities.

Key features include:

  • Multiple project views, including Kanban and Gantt
  • Capacity and workload planning
  • Budget creation and retainer management
  • Task management with subtasks, custom fields, and versioning
  • Project health and performance visibility

Pros & Cons of Teamwork (With User Reviews)

Similarly to Wrike, Teamwork is one of the best project management apps if you’re interested in essential collaboration features and supporting the project management process, while benefitting from some advanced features.

The ability to assign tasks, collaborate on projects, and track progress has been a huge help for our team. I would definitely recommend this software to anyone looking for an effective way to manage projects and tasks.

Source: Capterra

However, there are some quirks. For example, budgeting lacks some advanced customization options, and accounting integrations include only QuickBooks and not Xero. So, if you’re looking for truly powerful features for business finances, you might want to consider some Teamwork substitutes, such as Productive.

Why Choose Productive as Your All-in-One Software

Productive is an end-to-end platform for managing agency workflows in businesses of all shapes and sizes (marketing, consultancies, software development, creative teams, etc.).

The fact that Productive is agency-focused means that the whole ecosystem fits together so that there are fewer tools we have to pull together in order to do what we need to do.

Orion Jensen,
CEO at Clear Launch

Some of its key features include:

  • Project and task management
  • Project budgeting, invoicing, and financial forecasting
  • Workload management and resource allocation
  • Workflow automation and custom permission sets
  • Sales performance management and scheduling
  • Collaborative documentation with AI

Wrike and Teamwork vs Productive Comparison

We’ll discuss three main features that set Productive apart from Teamwork or Wrike: resource scheduling, financial management, and reporting.

Businesses Choose Productive

Productive is the top all-in-one management software to support your project management, financial insights, and overall agency growth.

Book a demo

1. Resource Management and Forecasting

Wrike is a good resourcing solution, but there’s one notable feature missing. Employees can add time off and sick leave through their calendar, which is then applied to the global company calendar, so resources can’t be scheduled then. However, there’s no way to handle time-off requests and approvals through the platform itself, which is a built-in feature in Productive.

A screenshot of a project management software showing the "Request time off" interface with a calendar for December 2024, highlighting selected vacation days and available time off, for comparing Wrike vs Teamwork.

Streamline your HRM with Productive’s time off management

It’s the same with Teamwork, although an additional downside is that there’s a lack of reporting options associated with resourcing in general; for example, a revenue recognition and profitability system. A G2 review states that they’re “not really able to do extensive tracking regarding profitability and reporting” in the software.

A screenshot of a project management software displaying a resource scheduler with various projects, team members, and tasks, highlighting allocation percentages, timelines, and milestones. This image is useful for comparisons like "wrike vs teamwork" to assess project tracking capabilities.


In Productive, your resource scheduling is connected to financial management.

How does it work?

Your employees have all their associated info, such as cost rates, holidays, and time off. When you handle your allocation, this data is used to create a real-time report for your revenue, profit margins, and budget burn over time. Changing your allocation updates these metrics in real time.

A screenshot of a project management software showing a rebranding campaign progress chart with financial and time metrics. The graph displays budget and hours worked over weeks, with sections for time, budget, and invoicing details. This image helps in comparing project management tools like "wrike vs teamwork."

Use Productive’s financial forecasting features to predict and schedule your agency’s future

2. Project Budgeting and Financial Management

If you want to take your agency’s financial planning to another level, Productive is your best choice by far.

From a managerial point of view, the main benefit of the tool is seeing your profitability in real time. It’s there. We don’t have to calculate it or ask for financial reports from our accountant.

Nika Serdoner,
Project Manager at ENKI

While Wrike does offer budgeting and billable hours management, these capabilities are only available if you invest in the most advanced pricing tier. Compare this to Productive, which integrates budgeting on the core level of the platform and offers it as part of the most affordable pricing tier.

A screenshot of a project management software showing a table view of tasks for a magazine launch project, detailing budget, actual fees, and planned costs for each task. This image illustrates budget management and task tracking features, useful for comparisons like "wrike vs teamwork."


With Productive, you’ll be managing your comprehensive financial data by managing employee data, assigning cost rates, bundling services into rate cards to simplify generating deals and budgets, creating and sending invoices (in the platform or with Productive’s Integrations), and accessing detailed budgeting reports (such as estimated time, billable time, total revenue, costs, current profit, profit margin, and more).

Productive supports all types of pricing models, including hourly, project, hybrid, and retainer. You can also slit up budgets into multiple phases to manage long-term projects more easily.

While Teamwork also provides some budgeting features in the lower-priced tiers, their budget creator is more limited, especially regarding expense management. There are no options to add markup, reimbursement, quantity, or mark expenses as non-billable, or even specify which services are included in the budget.

A screenshot of a project management software displaying the "Create a new budget" interface. The form allows users to select a budget type, set the budget amount, specify start and end dates, choose budget repetition options, and base the budget on billable time. This interface is useful for evaluating budgeting features in "wrike vs teamwork."


While Productive has all of these additional options and more, you can also streamline the process by using the Simple Budget Editor instead to input essential data only.


Finally, when it comes to accounting software solutions integrations, Productive takes the lead again. Wrike provides no native integrations for accounting as of yet (though there is an API if you have time to tackle this yourself). Teamwork provides QuickBooks, and Productive has native Xero, QuickBooks, and Exact integrations.

3. Real-time Data for Improved Decision-Making

Business intelligence is connected to capabilities like resourcing and financials. Basically, the more in-depth these features are, the better the general reporting is.

For both Teamwork and Wrike, users report that they have basic reporting capabilities but could be more advanced.

Wrike offers the following features for reporting:

  • Building reports from templates
  • Visualize data with widgets
  • Formulas and filters for parsing data
  • Analysis and forecasting
  • Sprint-related charts
  • Resource utilization


Again, keep in mind that Wrike’s budgeting, billable hours tracking, as well as advanced reporting and BI (including utilization, forecasting, and customizable dashboards) are included only in the highest-paid tier. In comparison, Productive provides many of its reporting features as part of the more affordable paid plans (learn more about Productive’s pricing).

A screenshot of a project management software displaying new budget insights grouped by company. The chart shows revenue and margin for different projects, with an overlay option to add groupings and show only totals. This visualization is beneficial for analyzing budget data and comparing "wrike vs teamwork."


Teamwork offers the following for reporting:

  • Snapshots of project health
  • Monitoring planned vs actual time on project milestones and tasks
  • Utilization insights
  • Billable vs non-billable time
  • Real-time profitability
  • Custom creation

Within the features Teamwork offers, there’s no mention of revenue recognition or any financial forecasting in general, which can significantly impact the decision-making process.

A screenshot of a project management software displaying a task list report for a launch campaign. The table lists active tasks, start and due dates, responsible team members, task creators, priorities, progress, status, estimated time, actual time, and billable hours. This task tracking layout is useful for comparing features in "wrike vs teamwork."


With Productive, reporting pulls from various data sources across your platform to deliver insights into complex project details, including budgeting, resourcing, time tracking, and more.

Here are some of the core features of Productive’s Reporting:

  • Build a report from scratch, or use one of the 50+ agency-focused templates to streamline this process.
  • Choose how your report looks: like a data table, visualization (Column, Line, Area, Bar, Donut, Metric views), or both
  • Customize data with various filters (dates, clients, employees, etc.) and group it by different metrics
  • Create custom fields to add agency-specific parameters
  • Set permissions for who can see which report and categorize it foreasier access
  • Set up automatic sharing with Productive’s Pulse (to email or Slack)


You can also use Productive’s powerful financial forecasting features to manage revenue recognition, profitability insights, and budget burn across projects. This also includes metrics for your internal teams, such as forecasted sales revenue.

With project revenue recognition, you can get a more accurate overview of revenue on fixed-free projects, understand exactly which financial items contribute to your recognized revenue, and manage spikes in profit and loss. Productive can handle revenue recognized on a single date (start of budget, upon delivery), and spread across the duration of your project


Which Project Management Tool to Choose?

To summarize, Wrike and Teamwork are both solid project management apps. Wrike is best used as a resource management tool, while Teamwork is a client-facing option with a range of tools for successful project delivery.

Businesses interested in a management tool that considers various agency processes won’t be too disappointed with either. Additionally, both tools offer a free plan for startups and individuals.

However, Productive is the clear winner for agencies interested in advanced financial management and forecasting. This tool provides all of the features necessary to manage projects and resources while also enabling top-tier support for accounting and business intelligence.

You can also check out a 14-day free trial to test the tool out. Book a demo with Productive today to learn more.

Connect With Agency Peers

Access agency-related Slack channels, exchange business insights, and join in on members-only live sessions.

Lucija Bakić

Content Specialist

Related articles