Top 25 Mavenlink Alternatives for Agencies

Managing your agency is no easy task, so having proper solutions to help you along the way is crucial.

Mavenlink, now known as Kantata, is a fairly well-known professional services automation software. It’s a good cloud-based solution for those looking for a versatile project management software that can track project execution of ongoing projects. Some of the other essential functionalities include time tracking, project collaboration and financial reporting.

But if you’re looking for alternatives, for whatever reason it might be, we’ve got you covered. You might want a simple tool with just a few basic features or you’re looking for an all-in-one solution with a wide range of features that cover business intelligence, project accounting and project plans. We’ve prepared a handy list with what we believe are the top 25 Mavenlink alternatives for your agency.

1. Productive – A Great Option for Digital Agencies Looking for Mavenlink Alternatives

Productive is single platform solution that’s a great option for professional services teams. You can handle complex projects, time tracking, resource management, billing and more with Productive.

If you’re looking for a Mavenlink alternative, Productive could be the way to go since it offers a lot of the same features on top of more advanced features.

It’s an all-in-one agency management software that helps you run a profitable agency business. It offers a wide range of features that help with managing daily agency necessities like time tracking and invoicing, but also offers features that make life easier for project teams.

Productive’s features are meant for the entire team to use, from project manager to CEO. No matter the company size, Productive scales alongside your agency. It’s a platform that will give you real-time insights into your agencies business processes. With innovative features like custom workflows, advanced resource planning, custom reporting, it’s a great Kantata alternative for agencies.

Key features include:

Project and Task Management

Productive’s Project Management solution let’s you keep track of project status and project activity through task lists. Simply assign tasks or to-dos to those that need to work on them and keep track of the workflow. With task tracking, you’ll be able to see your project progress and be sure you’ll be able to complete projects on time.

Manage projects easily with productive

Time Tracking

It’s not that you don’t want to track time, sometimes you just forget to do it, you have a lot of work and time tracking isn’t even on your mind. That’s exactly why Time Tracking in Productive was made to be simple – simply click on the built-in task timer and get to work. If you still prefer to fill your time sheets manually at the end of the day, you can do that as well.

Resource Planning

With the Resource Planning feature, you can be sure you know which of your employees can take on more work or who is at risk of becoming overworked. Proper resource allocation is also important for good project scheduling, knowing who’s booked on which project helps you plan for the longer run.

Productive offers a built-in calendar view, so you can check in advance when your employees have scheduled time off.

Get your agency’s resource overview in a few clicks

Budgeting and Reporting

With Budgeting you can be sure you’re on top of your project financials. You can set up budgets, forecast revenue and even see if you’re going to go over budget at some point. With insights from budgeting you’ll be able to make informed and data-driven decisions that’ll help your agency grow.

with reports make sure you’re making the best decision for your agency

With Reporting you can get real-time data that’ll give you an overview of your agency’s business health. You can choose from built-in report templates or you can make your own custom reports.

Document Collaboration

With Docs you can collaborate with your team in real time. You can simultaneously work in the same document with your coworkers, keep all of your valuable information in on place and up-to-date and without a need for another tool.

Additional features include Sales and Billing.

Productive has native integrations with Jira, Slack, QuickBooks, Hubspot and many more.

Pricing

You can check out the complete pricing below:

  • Plans start with the Essential plan at $9 per user per month, which includes essential features such as budgeting, project & task management, docs, time tracking, expense management, reporting, and time off management.
  • The Professional plan includes custom fields, recurring budgets, advanced reports, billable time approvals, and many more for $24 per user per month.
  • The Ultimate plan has everything that the Essential plan and Professional plan offer, along with the HubSpot integration, advanced forecasting, advanced custom fields, overhead calculations, and more for a custom price.
  • You can also check out the Enterprise Plan with custom pricing for companies that would include more than 50 active users per month.

You can go for a free 14-day free trial before you decide to check out a paid plan.

Choose the Best Mavenlink Alternative

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2. ProWorkFlow – A Good Option for Professional Service Businesses
 

ProWorkFlow is a cloud-based project management software that offers features like project management, time tracking, and team collaboration.

Key features:

  • Project templates
  • Workflow automation
  • Time tracking and invoicing
  • Client portal
  • Reporting and analytics

SOurce: proworkflow

ProWorkFlow is good for teams that need a flexible project management tool that offers time tracking and invoicing features. Proworkflow users highlight its powerful project management features and customer support. Some negative feedback includes limitations in its financial tracking capabilities.

3. Hub Planner – A Solid Choice for Resource Management

Hub Planner a resource management and scheduling tool that offers features like resource scheduling, team collaboration, and project management.

Key features:

  • Resource scheduling and planning
  • Project and task management
  • Time tracking and invoicing
  • Reporting and analytics

Source: hub planner

Hub Planner is good for teams that need a tool for resource management and scheduling, as well as project and task management. Customers like the user-friendly interface and easy scheduling of resources. But some have said the tool has limited customization options and lacks of some the more advanced features.

4. Hive – A Collaborative Task Management Software

Hive is a collaborative project management software that offers features like project planning, task management, and team collaboration.

Key features:

  • Project planning and scheduling
  • Task management
  • Team collaboration
  • Time tracking and reporting

source: hive

Hive is good for teams that need a simple and intuitive project management tool with task management and team collaboration features. Customers generally like the collaborative tools such as shared notes and messaging, but some have said that the limited project management features and not suitable for complex projects.

5. nTask – A Fair Option for Agencies on a Budget

nTask is a task management tool that offers features like task scheduling, collaboration, and time tracking.

Key features:

  • Task management and scheduling
  • Collaboration and team communication
  • Time tracking and invoicing
  • Project and task templates
  • Reporting and analytics

source: ntask

nTask is good for teams that need a simple and easy-to-use task management tool that offers collaboration and time tracking features. Its intuitive interface and affordable pricing make it a popular choice for small and medium-sized teams. Some users complained that the customer support is poor and would leave them hanging.

6. Microsoft Project – A Good Option for Creative Agencies

Microsoft Project is a project management tool that offers features like project planning, scheduling, and budgeting.

Key features:

  • Project planning and scheduling
  • Budgeting and forecasting
  • Resource management and allocation
  • Reporting and analytics

source: microsoft project

Microsoft Project is good for large teams that need a comprehensive project management tool with budgeting and resource management features. Users like the project management features, but some have said the interface can be a bit overwhelming.

7. Scoro – A Fair Choice for Agencies Looking for Mavenlink Alternatives

This is a project management and CRM tool that offers features like project planning, time tracking, and sales management.

Key features:

  • Project planning and scheduling
  • Time tracking and invoicing
  • Sales management and CRM
  • Reporting and analytics

source: scoro

Since it focuses on project management, time tracking, and invoicing, it’s a popular choice for businesses looking to innovate processes, but some users have complained that it has a pretty steep learning curve and it might be confusing for beginners.

8. Accelo – A Good Professional Services Automation Platform

This is a cloud-based project management and professional services automation tool that offers features like project planning, time tracking, and CRM.

Key features:

  • Project planning and scheduling
  • Time tracking and invoicing
  • CRM and sales management
  • Reporting and analytics

source: accelo

Accelo is good for teams that need a project management tool that also includes CRM and sales management features, especially for professional services firms. Some customers have expressed dissatisfaction with the tool for being overly complicated and attempting to do too much.

Read also: 15 Top Accelo Alternatives

9. Asana – A Good Choice for Agencies Looking for Team Collaboration Features

This is a popular project management tool that offers features like task management, team collaboration, and project tracking.

  • Task management and scheduling
  • Team collaboration and communication
  • Project tracking and reporting
  • Custom workflows

source: asana

Asana is good for teams that need a popular and well-established project management tool with task management and team collaboration features. Users like the flexibility and customization options, but they also say that it can be overwhelming for new users as it takes time to get used to all the features.

10. Smartsheet – A Fair Choice for Enterprise Companies

This is a collaborative work management platform that offers features like project management, team collaboration, and automation.

Key features:

  • Project management and scheduling
  • Team collaboration and communication
  • Automation and workflow
  • Reporting and analytics

source: smartsheet

Smartsheet is good for teams that need a collaborative work management platform with project management, team collaboration, and automation features. Customers like the flexibility the tool offers as well as integrations with other tools. Some said that the learning curve is pretty steep, especially for those who have not worked with project management tools before.

11. Workamajig – A Solid Mavenlink Alternative

This is an agency management software that offers features like project management, resource management, and financial management.

Key features:

  • Project management and scheduling
  • Resource management and allocation
  • Financial management and billing
  • Reporting and analytics

source: workamajig

Workamajig is a fair project management tool that offers a range of features to help teams collaborate, manage tasks, and meet project deadlines. Users like the ease of use and that it has a shorter learning curve than some tools. Some customers faced issues with page loading time and not getting through to customer support.

12. Notion – A Popular All-in-One Tool

This is an all-in-one productivity tool that offers features like task management, project management, and knowledge management.

Key features:

  • Task and project management
  • Knowledge management and collaboration
  • Database and spreadsheet
  • Mobile app

source: notion

Notion is good for teams that need an all-in-one productivity tool that includes task management, project management, and knowledge management features. Users say it’s a solid tool for managing complicated projects since it offers a variety of customization options. Some users have said that the steep learning curve is a downside of the tool.

13. monday.com – A Popular Choice for Companies of All Sizes

Monday.com is a a popular team collaboration and project management tool that offers features like task management, project planning, and team communication.

Key features:

  • Task management and scheduling
  • Project planning and tracking
  • Team collaboration and communication
  • Reporting and analytics

source: monday.com

Agencies choose monday.com because it’s a good project management tool and is easy to use when managing everyday tasks and projects. However, some users claim that the layout is confusing and the tool lack some features.

14. Wrike – A Good Option for Agencies as a Mavenlink Alternative

This is a project management and collaboration tool that offers features like project planning, task management, and team collaboration.

Key features:

  • Project planning and scheduling
  • Task management and prioritization
  • Team collaboration and communication
  • Reporting and analytics

source: wrike

Wrike is good for bigger teams that need a project management and collaboration tool with task management. Users like the ability to manage complex projects, but some have said that the interface is a bit cluttered.

15. Jira – A Fair Choice for Software Agencies Looking for Advanced Project Management Features

This is a popular project management and issue tracking tool that offers features like project planning, task management, and bug tracking.

Key features:

  • Project planning and scheduling
  • Task management and prioritization
  • Bug tracking and issue management
  • Reporting and analytics

source: jira

Jira is good for software development teams that need a project management tool with bug tracking and issue management features. Customers like the powerful customization options and integration with other tools, but some have complained that the steep learning curve and complexity can be overwhelming for some users.

16. Basecamp – A Good Tool for Task Management

This is a project management and team communication tool that offers features like task management, team communication, and file sharing.

Key features:

  • Task management and scheduling
  • Team communication and collaboration
  • File sharing and document management
  • Mobile app

source: basecamp

Basecamp is good for teams that need a project management and team communication tool with task management and file sharing features. Users like Basecamp because it has a simple and intuitive interface and strong collaboration features, while other feel like the limitations in its project management and reporting capabilities are a downside for the tool.

17. InMotionNow – A Solid Mavenlink Alternative for Agencies

This is a creative workflow management tool that offers features like project management, resource management, and proofing.

Key features:

  • Project management and scheduling
  • Resource management and allocation
  • Proofing and approval workflows
  • Reporting and analytics

source: inmotionnow

InMotionNow is good for creative teams that need a workflow management tool that includes project management, resource management, and proofing features. Users like the simplified review and approval workflows for creative projects, but some claim that the tool has limited project management capabilities and that the pricing can be a bit high.

18. Bitrix24 – A Good Tool for Project Planning

Bitrix24 is a social intranet and collaboration tool that offers a wide range of features like task management, team collaboration, and communication.

Key features:

  • Task and project management
  • Team collaboration and communication
  • Social intranet and knowledge management
  • Reporting and analytics

source: bitrix24

Bitrix24 is good for teams that need a collaboration tool with task management, team communication, and social intranet features. Customers like the ability to manage projects of all sizes, but some complained about the tool being a bit confusing and hard to grasp.

19. ClickUp – A Good Alternative to Mavenlink

This is a project management and productivity tool that offers features like task management, time tracking, and team communication.

Key features:

  • Task management and scheduling
  • Time tracking
  • Performance management
  • Team communication and collaboration
  • Reporting and analytics

source: clickup

ClickUp is good for those who are looking for a tool with project management features and time tracking. Customers said that they’re able to stay more organized and on top of their tasks thanks to ClickUp. Some users said that the interface can be cluttered at times.

20. Clarizen – A Popular Choice for Real-Time Collaboration

This is a project management and collaboration tool that offers features like project planning, task management, and team collaboration.

Key features:

  • Project planning and scheduling
  • Task management and prioritization
  • Team collaboration and communication
  • Resource management and allocation

source: clarizen

Clarizen is good for agencies that need a project management and collaboration tool with resource management and allocation features. Users like the robust project management and collaboration features. Some users said that its financial reporting and resource management capabilities don’t live up to expectations

21. Zoho Projects – A Good Choice for Creative Agencies Looking for Mavenlink Alternatives

This is a project management and collaboration tool that offers features like project planning, task management, and team communication.

Key features:

  • Project planning and scheduling
  • Task management and prioritization
  • Team collaboration and communication
  • Reporting and analytics

source: zoho projects

Zoho Projects is good for small to medium-sized teams that need a project management and collaboration tool with task management and team communication features. Customer like the user-friendly interface and cost-effective pricing plans. Some users said the tool has limited reporting and analytics capabilities and occasional technical glitches.

22. Teamwork – A Solid Mavenlink Alternative

Teamwork is a project management and team collaboration tool that offers features like task management, time tracking, and team communication.

Key features:

  • Task management and scheduling
  • Time tracking and productivity
  • Team collaboration and communication
  • Reporting and analytics

source: teamowrk

Teamwork is good for teams that need a project management and team collaboration tool with task management and time tracking features. Customers like the tool since it’s a good project management and team collaboration software that offers a range of features to help teams manage their projects more efficiently. But some customers said that the CRM feature could use a revamp and there were issues reported with APIs.

23. LiquidPlanner – A Good Choice for Companies Looking for an Easy-to-Use Too

This is a project management tool that offers features like project planning, resource management, and time tracking.

Key features:

  • Project planning and scheduling
  • Resource management and allocation
  • Time tracking and productivity
  • Reporting and analytics

source: liquidplanner

LiquidPlanner is good for teams that need a project management tool with resource management and time tracking features. Customer like ease of use, customizable features, and effective project management capabilities. On the other hand, some customers mentioned issues with customer support, limited reporting options, and difficulty with setting up the software. For more info, check out our review of the top alternatives to LiquidPlanner.

24. TeamGantt – A Fair Choice for Agencies

This is a project management tool that offers features like project planning, task management, and team communication.

Key features:

  • Project planning and scheduling
  • Task management and prioritization
  • Team communication and collaboration
  • Reporting and analytics

source: teamgantt

TeamGantt is good for teams that need a project management tool with task management and team communication features. Users like the simplicity of project scheduling and task management. Some said that the tool has limited integrations with other tools and lack of advanced features for more complex projects.

Takeaway

Overall, there are many alternatives to Mavenlink available on the market today and this list isn’t a definite ranking since many new tools keep popping up.The best one for your team will depend on your specific needs and requirements.

Some of the key factors to consider when choosing an alternative include project management and scheduling, team collaboration and communication, automation and workflow, reporting and analytics, and integration with other tools. By carefully evaluating your options and selecting the best tool for your team, you can improve your project management processes and achieve better results.

You can also check out the aggregated rating for each of these tools on review sites and see what others that use it say. Rating reviews can give you a good insight into the quality and usability of the tool. Including ratings you can also sign up for free trials for some of the tools, in the end trying it out yourself might be the best way to go!

If you’re looking for an all-in-one agency management tool you can book a demo call with Productive.

FAQ

Is Mavenlink a project management tool?

Yes, Mavenlink is a project management tool that helps teams plan, execute, and track project progress. It provides features such as task management, resource management, time tracking, project financials, and reporting.

What Mavenlink features support project planning?

Mavenlink offers several features that support project planning, including:

  • Gantt charts and project timelines to visualize project progress and deadlines
  • Resource planning and allocation to assign tasks to team members
  • Project templates to save time on planning and setup
  • Budget tracking and forecasting to manage project finances

What is the new name of Mavenlink?

The new name for Mavenlink is Kantata. The company merged with Kimble in 2022 and has since renamed and expanded the tool.

Is Mavenlink a CRM?

Mavenlink is not primarily a CRM tool. While it does offer some features related to customer management, such as contact management and project invoicing, its primary focus is project management and collaboration.

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Margarita Aranza

Marketing Assistant

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