Top 12 Hive Alternatives: Best Competitors With Key Features & Benefits

Lucija Bakić

January 26, 2024

Screenshot of a digital project management tool within a Hive alternative project management software displaying tasks organized in columns for different stages of completion.

Welcome to our guide to the best Hive alternatives.

Are you interested to learn more about Hive and how it compares to competitors? Or are you looking to update to the latest project management software? Keep reading for our list of top alternatives with key features, benefits, and user reviews.

Why Consider Alternatives to Hive?

Hive is a project management tool that offers a wide range of capabilities for team collaboration and project progress tracking. Key features include project management with a Gantt chart view, time tracking software, customization, and automation.

Interface of a task management application showing categorized tasks with visual status indicators, user avatars, and scheduled dates.

source: hive

Hive has high user reviews overall, with 4.5+ stars across Capterra and G2. Although users feel positive about the tool when it comes to collaboration features, they mention some notable downsides:

  • Certain users report that some task and project management features aren’t fully developed for their agency’s need
  • Similarly, reviews mention that they would like for the tool to be more comprehensive to integrate all daily workflows
  • Some features are mentioned to be somewhat unintuitive and confusing, such as project hierarchies

Overall, users enjoy that Hive offers “useful tools for a reasonable price” (Source: Capterra). The collaboration and project management tools are frequently praised, alongside the mostly user-friendly interface.

Our List of Top Hive Alternatives for Project Management

1. Productive – The All-in-One Agency Management Alternative to Hive

Productive is an all-in-one management software designed by industry veterans for agencies of all shapes and sizes. In comparison to Hive, Productive is a more comprehensive solution, as it offers advanced resource and financial management, as well as lightweight CRM.

The fact that Productive is agency-focused means that the whole ecosystem fits together so that there are fewer tools we have to pull together in order to do what we need to do.

Orion Jensen,
CEO at Clear Launch

As an all-in-one tool, Productive aims to standardize your processes on one platform to support reliable analytics and efficient workflows. However, despite being a robust platform, it’s often praised for its modern interface and responsive customer support.

Interested? Keep reading to find out more about Productive’s key features.

Project Management

Productive’s Project Management feature supports day-to-day task management and team communication, as well as more complex project planning initiatives. Keep your projects on track and share key information with all crucial project team members, including clients.

Screenshot of a project timeline for 'Blog posts' in a Hive alternative project management application, with tasks color-coded for different stages like design and branding, spread across weeks 18 to 20.


Some of the key capabilities for project management in agencies include:

  • Project templates for standardization and efficiency
  • Multiple progress views, including Gantt, Kanban, and Calendar
  • Project and task hierarchies with boards, milestones, to-dos, and subtasks
  • Automatic notifications that can be customized for frequency and devices
  • Free client access with permissions management

Time Tracking

 Productive’s integrated Time Tracking helps employees streamline repetitive tasks as much as possible, while also supporting billable and non-billable hours insights.

Productive provides multiple ways of managing time entries. You can use the automatic timer directly from tasks, as well as turn it on and off from the desktop with a widget. Or, use manual entry after task completion. With resource planning, you can transfer booking data to fully automate the process.

Screenshot of a time tracking feature in a Hive alternative project management tool, detailing 'Marketing' tasks with time spent on social media posts and content development activities.


Productive also has integrated leave management. Define agency-specific categories of leave and approve requests on the platform. Vacancies are visible both in your resource scheduling and platform status.

Resource Planning

Productive’s Resource Planning helps you get the most out of your agency’s resources with a responsive, easy-to-edit resource plan. Use heatmaps to visualize your team’s workloads, drag-and-drop to reallocate teammates, and filter your views by people or project.

Screenshot of a resource planning and scheduling feature within a Hive alternative project management software, showing tasks allocated to team members over a June calendar with color-coded time blocks.


One of Productive’s standout features is financial forecasting. By booking your employees, you can then switch to a Profitability view which provides insights into key agency metrics over time, including revenue, profit margins, and budget burn. This helps you make proactive decisions based on reliable data. Any changes to your scheduling are reflected in this data.

Dashboard of a rebranding campaign within a Hive alternative project management software, showing a bar graph of weekly expenses, a progress line for hours worked, and summary tables for time, budget, and invoicing.


Productive also supports utilization insights. Making sure that your utilization is around the industry benchmark of 70% to 90% for production staff helps ensure that no one is over or underworked. Moreover, utilization forecasting helps you align your strategic objectives with daily operations.

That’s a key thing that we get out of the reports that really feeds into our utilization and resourcing. If we know we’re doing 30% on internal projects, then we know we’ve got the capacity to take on more client work.

brendon nicholas,
Co-founder and Technical Director of DotDev

Read the full story: Using Productive, DotDev Has Grown 50% YoY For the Past Three Years

Additional functionalities include placeholders for external staff and tentative bookings for easier scenario planning.


Productive approaches Budgeting as the foundation on which your projects are built. By defining your budgets, services and entering cost rates, employees can track time directly across them to generate easy insights into actual project progress. Productive supports various client engagements, including hourly, fixed-price, retainer, and hybrid. For complex projects, you can even segment your budgets into phases for easier money management.

Other key features include:

  • Billing: Create brand-friendly invoices from billable hours data or uninvoiced amounts on fixed-price projects. Productive also offers integrations with Xero and QuickBooks.
  • Purchase Orders: Manage your external expenses by sending purchase orders to suppliers directly from the platform. Track bills and payments received from the supplier.

Your expenses, billing, and budgeting are all reflected in your agency reports. Find out more about Productive’s reporting capabilities here.


Finally, Productive’s collaboration capabilities also include Docs. Docs provide a way for teams to collaborate within the platform by drafting pages, adding multimedia content, as well as creating and assigning tasks directly from text. Auto-saving and version history help keep your information safe.

Screenshot of a document editing interface in a Hive alternative project management software, displaying a 'Project Specification' with various sections such as 'Functional Objectives' and an introduction text.


Additional features: Sales, Reporting, Automations.

Integrations include: Xero, QuickBooks, HubSpot, BambooHR, Zapier, Slack, Jira, and more.


  • Plans start with the Essential plan at $9 per user per month, which includes essential features such as budgeting, project & task management, docs, time tracking, expense management, reporting, and time off management.
  • The Professional plan includes custom fields, recurring budgets, advanced reports, billable time approvals, and many more for $24 per user per month.
  • The Ultimate plan has everything that the Essential plan and Professional plan offer, along with the HubSpot integration, advanced forecasting, advanced custom fields, overhead calculations, and more for a custom price.
  • You can also check out the Enterprise Plan with custom pricing for companies that would include more than 50 active users per month.

Productive offers a 14-day free trial, so you can decide if it’s the right Hive alternative for your agency. For an in-depth comparison of Productive and some of its competitors, check out our review of the best alternatives.

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2. Trello – A Simple Task Management Platform

Trello is a task and project management platform known for its user-friendly and intuitive interface.

Key features:

  • Board, Timeline, Calendar view
  • Project-specific analytics
  • Project templates
  • Powerups and plugins
Screenshot of a calendar interface from a top Hive alternative project management tool, showing tasks scheduled in early March with user engagement indicators.


Trello can be a great Hive alternative if you’re looking for a collaboration-focused tool that takes a streamlined approach to project management. However, if you want to switch from Hive to a more robust platform, you might want to consider some of the Trello competitors on this list. Consider also that Trello offers time tracking as a powerup and not an integrated feature.

3. ClickUp – A Work Management Tool for Various Industries

ClickUp is a workflow management and team collaboration software suitable for various industries, including construction, healthcare, and professional services.

Key features:

  • Versatile project views
  • Project and task templates
  • Collaborative documentation
  • Resource and time management
Screenshot of one of the top Hive alternative project management tools displaying a 'Release Project' with tasks, assignees, due dates, and prioritization for efficient workflow tracking.

Source: clickup

ClickUp can certainly be a good alternative to Hive, as it offers a range of features that streamline day-to-day operations. This includes tracking project progress, managing information, and supporting communication on one platform.

Before you opt for ClickUp, consider that as a generalized management tool, it might lack some agency-specific workflows and advanced features. You can check out some of the top ClickUp competitors for robust management.

4. Wrike – A More Robust Software Alternative to Hive

Wrike is a project management software that supports agency efficiency and goal-driven workflows.

Key features:

  • Resource management
  • Project budgeting
  • Client invoicing
  • Agency insights
Screenshot of a Gantt chart view within a Hive alternative project management software, highlighting the timeline and progress of various tasks for a Creative Team project.

source: wrike

Wrike can be a good alternative to Hive if you’re looking for a tool that offers cost management and project budgeting features. Still, something to keep in mind is that Wrike approaches this as a premium feature, while competitors like Productive offer budgeting in their essential pricing plan. Read our Wrike vs Asana vs Productive guide for an in-depth comparison.

5. Asana – A Good Alternative for Smaller Teams

Asana is another user-friendly solution that can be a suitable option for smaller agencies or mid-sized businesses.

Key features:

  • Workload management
  • Time tracking
  • Workflow automation
  • Interactive dashboards
Screenshot showing a task management board in a Hive alternative software, with 'New Requests' and 'In Progress' columns, including tasks like infographic creation for an ebook and content development for SEO.

source: asana

Asana can be a good alternative to Hive, as both tools offer a free option with essential features for streamlined teamwork. They share similar features, such as basic resource management and project management capabilities. However, Asana is not as suitable for professionals who want to focus on project financial management, as it lacks some advanced features.

6. Jira – A Hive Alternative Tailored to Development Teams

Jira is a project management solution for agile development and software teams.

Key features:

  • GitHub integration
  • Kanban and Scrum boards
  • Real-time reports
  • Automations
Screenshot of a task tracking interface from a Hive alternative software, displaying 'To Do' and 'In Progress' tasks with prioritization badges, user assignments, and issue tracking numbers.

source: jira

Jira is a well-known software development solution and can be a good alternative choice for agencies developing websites, apps, and other similar projects. Agencies working with different methodologies or within other industries might want to consider a more flexible option.

7. Basecamp – A User-Friendly Tool for Team Collaboration

Basecamp is a task management tool with user-friendly features for SMEs and teams within larger organizations.

Key features:

  • Project management
  • Task tracking
  • File sharing
  • Automatic notifications
Screenshot of a project budgeting and scheduling table in a Hive alternative software, showing a breakdown of estimated and actual labor and materials costs alongside a Gantt chart timeline for various project tasks.

source: basecamp

Like Hive or Trello, Basecamp excels in supporting teamwork and project visibility. A potential benefit is its streamlined pricing tiers, which can speed up and simplify the decision-making process. For more advanced agency management, consider an all-in-one alternative.

8. – A Versatile Project Management Software can be described as a work management platform for teams across various industries.

Key features:

Screenshot of a monthly task overview in a Hive alternative project management software, listing tasks with their owners and status indicators such as 'Done', 'Working on it', and 'Stuck'.


Like ClickUp, is a versatile tool for project management. It can be a good alternative if you’re not interested in managing your financial capabilities more closely, as some essential features, such as utilization tracking or forecasting, are limited.

9. Smartsheet – A Project Management Tool Similar to Excel

Smartsheet is a project management tool for professional services, best known for its spreadsheet-like interface.

Key features:

  • Project management
  • Permissions system
  • Resource management
  • Reporting
Screenshot of a project dashboard in a Hive alternative software showing pinned projects for 'Marketing: Swag', 'Enormicom HQ', and 'What Works' with associated team member avatars.

source: smartsheet

Smartsheet’s design is both its advantage and its flaw. If you’re working with an Excel-savvy team, Spreadsheet can be a good alternative, as some users describe the platform as a “giant spreadsheet” (Source: Capterra).

On the flip side, for a more modernized approach, you’ll want to look at some other tools on this list, or you can check out some Bitrix24 competitors (Smartsheet’s one of them).

10. Aha! – A Good Option for Product-Oriented Teams

Aha! is a specialized platform that helps project managers create interactive roadmaps and visualize their strategies.

Key features:

  • File sharing
  • Whiteboards
  • User portal
  • Reporting templates
Screenshot of a 'Portfolio initiatives' roadmap within a Hive alternative software, showing a timeline of various project phases and milestones across the year 2023.

source: aha!

Users enjoy Aha! for helping them capture the thought process of product development. As the biggest downside, users mention that customer support could be better. According to some reviews, the onboarding can be hands-off, which may not be suitable for inexperienced agencies or those with complex workflows requiring customization.

11. Zoho Sprints – A Specialized Tool for Agile Teams

Zoho Sprints is a project management software for agile development from the leading provider, Zoho.

Key features:

  • Scrum boards
  • Time tracking
  • Reporting
  • Jenkins integration
Screenshot of a project workflow in a Hive alternative software, categorizing tasks under 'To do', 'In progress', and 'To be tested', with points assigned to each task for a 'Desk Integration' project.

source: zoho sprints

Zoho Sprints can be a good Hive alternative for agile teams. However, some users note that compared to similar tools, like Jira, Zoho Sprints lacks some capabilities and usability. Additionally, as a specialized tool, it doesn’t have some essential features such as resource or financial management.

12. FunctionFox – A Project Management Tool for Creatives

FunctionFox is a creative agency project management software for teams in graphic design, marketing, advertising, and PR.

Key features:

  • Time and expense tracking
  • Project budgeting
  • Gantt chart
  • Real-time reporting
Screenshot of a 'Today's Actions' and 'Overdue Actions' list in a Hive alternative project management tool, detailing tasks with departments, projects, tasks, and action items for business and design projects.

source: functionfox

FunctionFox can be a suitable Hive alternative for creative teams. As a downside, agencies that reported that CRM and advanced profitability insights are lacking in Hive will likely be disappointed with FunctionFox. If robust management is your pain point, you’ll want to consider other alternatives.

FunctionFox is a popular Accelo alternative, so you can check out our article on Accelo reviews and key features to learn more.

Takeaway: Finding The Best Hive Alternative

We’ve explored a variety of solutions for project and agency management, including PSA software, generalized work management tools, and platforms designed for specific industries.

Although the best Hive alternative can be a subjective pick, there are some things you can keep in mind when making your choice. Consider user-friendliness and scalability as important factors. The first will promote adoption within your agency, and the second will ensure that your software can follow your growth.

Finally, consider comprehensiveness as a criterion. Finding an all-in-one tool can be very beneficial, as it supports uniform data and aligned workflows across multiple projects and departments.

If you’re looking for be best all-in-one agency management alternative to Hive, consider booking a demo with Productive.

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Lucija Bakić

Content Specialist

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