Top Accelo Alternatives: Best for Agencies in 2025

Accelo has been acquired. What does that mean for your agency?

Nobody knows. It’s unclear what exactly the future holds for Accelo.

Thankfully, there’s a wide array of tools that can serve as great Accelo alternatives. One of the top options for agencies is Productive, an all-in-one tool created by industry professionals for businesses of all shapes and sizes.

We’ll explore the top Accelo alternatives with their key features, top benefits, and downsides in this article, so keep reading to find out more!

Need an all-in-one platform for your Accelo alternative? You’ll want to look into Productive.

Whether you run a digital agency, development company, consulting firm, or any other kind of business that works on client projects, Productive can support your needs.

Learn why Productive’s a top Accelo competitor.

With Productive, you’ll be able to track daily project tasks, budget and deliver client projects on time, schedule resources, and create detailed reports that’ll help you make data-driven decisions.

As a business owner, you’ll be have an overview of the entire company and your teams will be able to collaborate on projects and tasks without the need for other tools.

Let’s explore Productive’s best features in more detail.

With the project management feature in Productive, you can switch between multiple project views. Accelo lists the Kanban view for their tasks, while Productive offers more than five layouts that help you customize the way you organize and view project progress.

Projects can be broken down into tasks and to dos that can then be assigned to people that need to do them. There’s also an option for setting up repeating tasks for anything that needs to be done on a recurring basis.

Clients can also be invited to your workspace and collaborate on tasks with project teams.

Productive includes Automation features for creating custom automated workflows. Automations can be connected to tasks (such as a notification being sent to Slack when a task is updated), but also your budgeting or invoicing.

It’s a great way to make your workflows less reliant on manual work and minimize repetitive tasks.

One of standout Accelo features in the project management software space is its customer relationship management. Good news — Productive offers CRM software features too, and then some. 

With Productive’s customizable pipeline stages and an intuitive Kanban-board interface, you can easily track deals and stay organized.

Each deal works like an individual task, so you can assign tasks and to-dos, set deadlines and manage responsibilities. To manage contacts and information, you can forward emails into your inbox within Productive.

Since CRM is integrated with the Budgeting feature, you can create and send professional proposals using your agency rate card data. For reporting, you can analyze and forecast sales revenue, track performance by representative, and more. 

There’s also a seamless integration with HubSpot for sycing your deals.

Time tracking in Productive was created to be as easy and painless as possible. In tasks, there’s a built-in time tracking feature that tracks your time on a specific project or task once you hit start. If you like to do things manually, you still have the option to fill in your timesheet by yourself at the end of the day. 

There’s also automatic time tracking which syncs time entries with your resource scheduling. Productive includes time off management for handling leave requests without the help of an additional HRM tool.

Whether you’re planning schedules for a development company or a marketing agency, you’ll be able to see who’s working on which project and for how long, who can take on more work, who’s booked vacation or time off, and much more.

With proper resource management, it’s easier to achieve optimal utilization and keep things moving in the right direction. 

To manage your resources for the longer term, you can use two specific types of resource bookings: tentative bookings and placeholders.

Tentative bookings are used to get ahead of plans for unconfirmed projects (for ex., in the deal stage), which you can then switch to confirmed bookings.

If you’re expecting to hire additional staff and you want to account for it in your resource planner, you can use placeholders.

With Budgeting you can make sure you’re always on top of your project budgets and track profitability as you go. You can forecast your revenue and check when you’re about to go over budget.

Productive also includes overhead management and expense tracking for more reliable profitability reports.

There’s also Billing, so you can collect data and generate invoices from the platform. Another thing that makes Productive one of the best Accelo alternatives is that it includes the same core accounting integrations: Xero and QuickBooks integrations.

With Productive’s reporting tools, you can make reports and data-driven decisions that are based on real-time business intelligence. You can choose from 50 available report templates or make your own reports that are tailored to your business needs.

Reports are customizable and can be shared by creating custom dashboards or setting up automated sending sequences to Slack or email.

Productive offers various integrations with HR, accounting, and collaboration tools.

Integrations include Slack, Google Calendar, and Outlook for scheduling and updates; Xero and QuickBooks for accounting; BambooHR, Breathe, and SAP for HRM; Jira and Memtime for time tracking; and more.

You can go for a free 14-day free trial before you decide to check out a paid plan.

Scoro is a comprehensive business management software that combines project management, collaboration, time tracking, and CRM features. With Scoro, businesses can streamline their operations, automate workflows, and gain valuable insights into their business processes.

Key Features:

Scoro offers a lot of customization options, allowing businesses to modify the software to their specific workflows. However, because of the scale and the complexity of the tool itself, the initial setup and onboarding process of Scoro can be time-consuming and complex. Additionally, the software’s pricing can be on the higher side, so a small business might want to consider a more affordable Scoro alternative.

You can also check out our article on Accelo vs Scoro to find an in-depth Accelo review and comparison.

Suitedash is an all-in-one project management and client portal software designed to improve collaboration and client communication. It provides a centralized platform for managing projects, tasks, invoices, and client interactions.

Key Features:

Suitedash offers a clean and intuitive user interface, making it easy for companies and clients to navigate and collaborate. Some users may find Suitedash’s reporting and analytics capabilities to be relatively limited compared to other Accelo competitors.

HubSpot is a well-known marketing automation and CRM platform that provides robust project management capabilities for agencies. It offers a comprehensive suite of tools to manage marketing campaigns, track client interactions, and streamline project workflows.

Key Features:

HubSpot’s seamless integration with its marketing automation and CRM functionalities allows businesses to align their project management efforts with their overall marketing strategies. There are almost limitless options when it comes to customization in HubSpot. While HubSpot offers project management capabilities, some agencies may find its feature set more focused on marketing and sales functions. It can be a good for for advertising agency software or other marketing businesses. This is why it’s a tool that’s usually used alongside other business management tools.

Wrike is a popular project management platform that provides teams with a flexible and scalable platform to manage projects, tasks, and collaboration. It offers a range of features suitable for agencies of all sizes, from small creative teams to large marketing teams.

Key Features:

Wrike’s intuitive interface and customizable project workflows make it easy for agencies to adapt the software to their specific needs. Despite its strengths, Wrike’s pricing model may be a drawback for some companies and the learning curve can be steep for users who are new to project management software.

Avaza is a cloud-based project management and collaboration tool. It offers features such as task management, time tracking, expense management, and invoicing, all in one integrated platform.

Key Features:

Avaza provides a user-friendly interface that is easy to navigate, making it suitable for businesses looking for a smooth experience. While Avaza covers many project management aspects, some may find its reporting capabilities limited compared to more specialized tools. For more info check out our guide about Avaza alternatives.

Kantata, previously known as Mavenlink, is a project portfolio management software tailored specifically to creative companies, offering features to enhance collaboration, workflow management, and project tracking. It focuses on providing an intuitive interface and seamless communication for creative teams.

Key Features:

Kantata’s user-friendly interface and visual timelines make it particularly suitable for creative teams. Its focus on collaboration and feedback enables efficient communication between a project manager and their project teams. Kantata may not offer as many advanced project management features as other tools, making it less suitable for agencies with complex projects and integration options may also be limited (learn more about the top Mavenlink alternatives).

Bigtime is a comprehensive professional services automation software designed to streamline operations, including project management, time tracking, billing, and resource management. It caters to firms of all sizes, offering robust features and customization options.

Key Features:

Bigtime’s emphasis on professional services automation sets it apart, making it highly suitable for agencies with complex billing structures. The software’s customizable features and integrations allow agencies to adapt it to their specific workflows. Some users may find the initial setup and configuration process of Bigtime to be time-consuming and complex. Also, the interface may not be as visually appealing or intuitive as other project management software. To learn more, check out our article about Bigtime alternatives.

Monday is a visual project management tool that offers an intuitive interface and extensive customization options. It provides features for planning, tracking, and collaborating on projects, allowing for improved team coordination.

Key Features:

Monday’s visual approach to project management simplifies task tracking and improves team visibility. The software’s flexibility and customization options enable agencies to tailor it to their specific project management needs. While Monday excels in visual project management, it may lack some of the more advanced features offered by other tools. The pricing structure can also be a drawback for agencies with larger teams or complex project requirements.

ClickUp is a versatile project management tool that offers a wide range of features to streamline workflows. It combines task management, collaboration, and automation capabilities in a unified platform.

Key Features:

ClickUp’s extensive feature set and flexibility make it suitable for firms of all sizes and industries. Its intuitive interface and customizable views allow companies to adapt the software solution to their preferred workflow style. Some users may find ClickUp’s learning curve to be steep, especially when exploring advanced features. Additionally, the sheer number of options and customization possibilities can be overwhelming for new users. For more streamlined options, check out our article on ClickUp alternatives.

FunctionFox is a project management and timesheet software designed specifically for creative teams. It focuses on simplifying project tracking, time management, and resource allocation.

Key Features:

FunctionFox’s streamlined interface and simplified project tracking make it easy for companies to manage their projects efficiently. The software’s emphasis on timesheet management and resource allocation ensures better project cost control. FunctionFox’s feature set may be limited compared to more comprehensive project management tools. Some users may find the reporting capabilities to be less robust and customizable than other alternatives.

OmniFocus is a task management software solution designed for individuals and teams seeking a solution for personal and professional productivity. It offers a range of features to capture, organize, and prioritize tasks effectively.

Key Features:

OmniFocus excels in providing a focused and customizable task management experience. Its intuitive interface and powerful organizational features make it a preferred choice for individuals and small teams. OmniFocus may lack certain collaborative features necessary for agency-level project management and team coordination. Its design, optimized for individual productivity, may not be as suitable for large-scale operations.

Notion is a versatile all-in-one workspace that combines project management, collaboration, and knowledge-sharing features. It allows agencies to create customizable databases, wikis, and task boards to suit their unique requirements.

Key Features:

Notion’s flexibility and adaptability make it a powerful tool for businesses seeking a customizable workspace. Its extensive template library and cross-platform compatibility enhance collaboration and knowledge sharing. Notion’s learning curve may be steeper compared to more specialized Accelo alternatives. While it offers a broad range of features, some may find its project management capabilities to be less comprehensive.

HarmonyPSA is a professional services automation tool that caters specifically to managed services providers and IT consulting firms. It combines project management, resource planning, billing, and helpdesk functionalities in a single platform.

Key Features:

HarmonyPSA offers a suite of features made specifically for managing services providers and IT consulting firms. Its integrated helpdesk functionality ensures efficient issue tracking and resolution, while its financial management capabilities support accurate billing and project profitability analysis. HarmonyPSA’s industry-specific focus may limit its suitability for agencies operating outside the managed services and IT consulting domains. Some users may find the interface to be less intuitive compared to other Accelo alternatives.

GanttPRO is a project management tool that specializes in Gantt chart visualization and planning. With GanttPRO, you can create and manage projects using interactive timelines by facilitating task dependencies and resource allocation.

Key Features:

GanttPRO’s strength lies in its advanced Gantt chart capabilities, allowing agencies to visualize project timelines and dependencies with ease. The software’s interactive interface and planning features enhance project coordination. Agencies that are looking for a more comprehensive project management solution may find GanttPRO’s feature are limited compared to other tools. Its primary focus on Gantt charts may not fully address the diverse needs of different business workflows.

While Accelo’s a popular choice, exploring alternative tools can help agencies find solutions that better align with their specific needs.

We’ve mentioned more than a few Accelo alternatives in this article and each comes with unique features and strengths that help streamline operations.

Whether you want to see your strategic initiatives through from start to finish, or just need a simple time tracking or file management tool, we’re sure you’ll be able to find what you’re looking for.

You can also check out some other software comparison pages to compare price, check out Accelo’s other competitors and more.

If you’re interested in an all-in-one agency management tool you should consider booking a demo with Productive.