Top 11 Teamwork Alternatives (Pad & Free): 2025 Review

The best Teamwork substitutes in 2025 are Productive, Asana, Trello, Basecamp, ClickUp, Workzone, monday.com, Wokamajig, Avaza and Easy Project.

Below is the top tool replacement list with, with descriptions for each alternative. Feature lists, pros, cons, and user reviews are in the sections below.

Productive is our pick among Teamwork alternatives for teams that need one platform to connect project management, budgets, time, resources, and reporting.

It centralizes planning and time tracking with resource management, so leaders see workload, costs, and projected margin as work moves. Built-in and custom dashboards, advanced reporting, billing and invoicing replace spreadsheet exports and manual reconciliations.

An overview of Productive vs Teamwork benefits include:

Additionally, when compared to Productive, Teamwork is a more expensive solution.

Projects run smoother when everyone can spot risks early and agree on what comes next. In Productive, your plan lives in one place, with project management views that show Gantt charts, milestones, and task dependencies in context.

And yes there’s also a calendar view.

You see where work connects, what might slip, and which dates actually need to change.

When feedback is needed, invite clients to a specific project for free. They see only what you share, so reviews and approvals happen in the right thread without extra tools.

From there, assign owners, set dates, and keep updates flowing in the same view.

Use the cross project milestone view to identify which dependent tasks will slip, then update the parent date once instead of adjusting three separate timelines. Track the on time milestone rate and the overdue task trend to confirm improvement.

Productive’s task management keeps work organized in task lists with owners, priorities, and due dates.

You can also split your projects up into project phases. From there you make things event more easier by setting up dependent tasks and subtask dependencies. In a few clicks you can manage and visualize relationships between tasks (which tasks are blockers, which need to be finished for another to get underway, etc.).

When you communicate directly on tasks, you keep the conversation with the work. Since comments and docs live on the task (and not scattered across tools) project managers have a better task tracking overview of what your project teams are doing and if they’ve encountered any problems.

For repeating routines, set recurring tasks so weekly and monthly checklists don’t get skipped. When you clear a blocker, dependent tasks unlock and the team moves forward together. You just have to track blocked tasks resolved per week and cycle time to confirm flow is improving.

Time tracking isn’t the most exciting of tasks, but it still needs to be done because knowing where and how your billable time goes keeps budgets honest and improves utilization.

With Productive, time management is super simple. It’s easy as starting a timer on the task, or adding time manually at day’s end. You can also convert Google Calendar events into time entries linked to the right project.

Set weekly approvals so billable hours are reviewed before invoicing. That simple optimization reduces rework, saves reporting time and protects margins.

Use the desktop app to start or stop time from the menu bar, and the mobile app when you’re away. And that’s it.

Seeing capacity next to the plan prevents overbooking. In Productive, the workload view shows who has room and who is at risk, with capacity indicators that respect time off.

You can also use tentative bookings to hold space for likely work without locking the schedule. Replace placeholders with a new hire or contractor and watch availability update in real time.

Bonus resource allocation tip: Aim for fewer over-allocated hours and steadier utilization. Then, track capacity over-allocation rate and utilization predictability to confirm improvement.

Budgeting only work when they reflect real scope and real rates. In Productive, you set fixed price, hourly, or retainer models, then include markup, reimbursements, and non billable costs so estimates match reality.

Profit margin is visible from day one because time and costs feed the same budget.

You can also get an overview of your company’s total profitability (or its subsidiaries) and manage revenue recognition. Forecast your revenue and see when you’re about to go over budget.

In case these forecasts show a retainer trending over, you’ll see it mid cycle and adjust scope or funding before month’s end.

Productive also offers built-in client invoicing. Handle the process on the platform or copy data from Productive into QuickBooks or Xero and take it from there.

You can check out how Brigada increased project profitability with Productive.

With Productive’s Reporting, you can make insightful reports that’ll help you make better business decisions. You can create reports by selecting a template from our library of 50+ agency-focused reports or by building your own from scratch.

You can also build flexible dashboards and populate them with your chosen real-time reports.

Roll up performance across clients and projects for portfolio reporting. That gives leaders one source of truth and faster decisions. Track time to produce reports, report adoption, and time to decision to confirm it works.

Otherwise, you can also schedule automatic sending to Slack or email with Productive’s notification system, called Pulse.

Productive offers an expanded range of built-in integrations with other productivity and finance tools.

These include Xero and QuickBooks for accounting; Slack, Google Calendar, and Memtime for collaboration and timetracking; Breathe and BambooHR for HR management; HubSpot, Jira, Zapier, and many more.

You can go for a free 14-day free trial before you decide to check out a paid plan.

Asana is a popular online project planning tool that allows teams to manage tasks, track progress, and collaborate on projects in real-time. Some of the key features of Asana include:

Asana is a solid choice for those looking for a centralized platform for their daily tasks, projects and collaborations. Users choose Asana because it offers a user-friendly interface and can be easily adapted to different project management styles.

Some users find the learning curve for advanced features in Asana to be steep, especially when it comes to setting up complex workflows or integrating with external tools.

Learn more in our guide to the top Asana alternatives.

Trello is a simple and flexible work management tool that uses a Kanban-style board to organize tasks and projects. Some of the key features of Trello include:

Trello is a good choice for those looking for a more visual approach to their project management. Customers like Trello’s simplicity and intuitive interface make it easy to get started and collaborate effectively, particularly for small teams or personal task management. But the simplicity has it’s downsides too.

If you want to tackle complex projects, Trello lacks certain advanced features – learn more in our Trello vs Asana vs ClickUp vs Monday breakdown.

Basecamp is a project management tool that offers a range of features to help teams collaborate effectively. Some of the key features of Basecamp include:

Basecamp is a fair option for companies looking for an all-in-one tool that makes team collaboration easier. Users like its focus on simplicity and the fact that Basecamp is a straightforward platform that helps teams stay organized.

The tool’s feature set may be considered limited for larger or more complex projects, as it lacks some advanced project management functionalities found in other tools.

Check out our list of alternatives to WorkflowMax to learn more about Basecamp and similar PM solutions.

Slack is a popular team communication tool that offers a range of features to help teams stay connected and collaborate effectively. Some of the key features of Slack include:

Slack is a bit different from the other tools since it’s a team communication tool, but it has become essential for companies of all sizes. You can also look at ti more as a Teamwork companion rather than a full substitute.

It promotes efficient communication and collaboration by allowing teams to organize conversations into channels, easily search for information, and integrate with various other tools and services.

ClickUp is a powerful project collaboration software that offers a range of features to help teams collaborate effectively. Some of the key features of ClickUp include:

Clickup is a comprehensive tool that offers a wide range of features for business of all shapes and sizes. The scope of customization options makes it popular with teams that work on diverse projects and need many different workflows.

Some users may find ClickUp overwhelming due to its extensive feature set, requiring time and effort to fully explore and utilize its capabilities effectively which we highlighted in our comparison of Teamwork vs Clickup.

Workzone is a task management tool that offers a range of features to help teams collaborate effectively. Some of the top features of Workzone include:

Workzone is a good fit for those looking to streamline their workflow and centralize project information. It provides robust project tracking and reporting features, which in turn allows teams to gain insights into project status and resource availability.

Some users find the user interface of Workzone to be less intuitive compared to other tools, which may require additional time and training to become familiar with the platform.

Additionally, the visualization options are lacking, so it may be a better fit for big in-house teams of larger enterprises.

Monday.com is a team collaboration platform that enables users to work more effectively. Some of the key features of Monday.com include:

Monday.com is another solid option for those leaning towards a visual project management tool.

The tool offers a high level of flexibility and customization, enabling teams to adapt the tool to their specific project management needs and visualize data in a way that suits their workflow (and if you’re interested in data visualization, you can check out Monday vs Notion).

On the other hand, it might not be the best fit for those looking for an out-of-the-box solution since it has a pretty steep learning curve.

Workamajig is a project management and collaboration tool designed specifically for creative agencies. Some of the key features of Workamajig include:

Workamajig provides specialized features for creative project management, such as project budgeting and invoicing integrations, which cater specifically to the needs of creative professionals.

Some users find the user interface of Workamajig to be outdated and less intuitive compared to more modern project management tools. This may require additional training or adjustment for new users.

Read more about Workamajig alternatives and benefits.

Avaza is a collaborative platform that offers a range of features to help teams work together more effectively on simple projects. Some of the key features of Avaza include:

If you’re looking for a cloud-based PM tool, look no further. Avaza offers a comprehensive suite of features, including project management, time tracking, and financial management, making it a versatile tool for teams that require multiple functionalities in one place.

Still, some users may find that Avaza’s reporting capabilities are limited compared to more specialized project management tools. This could impact the depth of insights that can be generated from project data.

Easy Project is an online project management tool that offers a range of features to help team members collaborate effectively. Some of the key features of Easy Project include:

Easy Project is a fair choice for those looking for a bigger tool that’s able to handle more complex projects since it has an extensive feature set.

However, some users may find that the user interface of Easy Project is not as visually appealing or modern as other project management tools, which could impact the overall user experience.

Teams look for Teamwork replacements because day to day work and the financials behind it live in different tools, which slows decisions and hides margins.

Below is a summary of the most common reasons show up most often in reviews and comparisons:

We talk more about key features and best options in our big list of the best agency software.

Quick note: this overview focuses on pros, cons, and common use cases. We’re not listing pricing here.

At the end of the day, finding the right project management tool depends on the specific needs and preferences of your team or organization. It’s key for you to consider factors such as project complexity, team size, collaboration requirements, and budget when evaluating alternatives to Teamwork.

By carefully assessing the features and drawbacks of each tool, you can make an informed decision that aligns with your team’s goals and enhances collaboration and project success.

If you’re looking for an end-to-end agency management software, you might want to sign up for a short demo with Productive.