RESOURCE MANAGEMENT SOFTWARE
Maximize Team Efficiency With Smarter Resource Management
Get real-time visibility into team capacity and availability
Allocate the right people to the right projects—without the guesswork
Plan ahead with accurate forecasting and scenario planning
1,500+ Agencies Trust Productive to Plan Their Capacity
Can You Really Plan Ahead If You Can’t See Today?
Limited Capacity Visibility
Hard to see who’s available or overbooked—especially across teams or locations
Inefficient Allocation Process
When you can’t see the full picture, assigning work turns into guesswork.
Reactive Hiring Decisions
Tough to plan, spot gaps, or hire without reliable data
Assign the Right People to the Right Projects
KNOW YOUR REAL CAPACITY
See Who’s Available — Right Now and Months Ahead
- Instantly spot who’s at capacity and who has room to take on more
- Use placeholders to get a better overview of upcoming costs
- Detect bottlenecks before they derail your schedule
ALLOCATE WITH EASE
Allocate Resources by Skills & Availability
- Match the right people to the right projects based on skills, availability, and utilization
- Filter views by project, client, or any other parameter to simplify high-level planning.
PLAN WITHOUT THE PRESSURE
Pencil People In Without Locking Them Down
- Reserve resources using tentative bookings without impacting utilization
- Try out different staffing setups before confirming anything
- Turn tentative bookings into confirmed ones with a single click
FORECAST WITH CONFIDENCE
Forecast Resourcing Needs as Your Pipeline Grows
- Build multiple what-if scenarios for upcoming projects or deals
- Compare timelines, team structures, and cost implications side-by-side
- Align hiring and sales decisions with future demand
brendon nicholas
Co-founder and tech director
DOTDEV
A key thing for us around the Resourcing part is to essentially place a hold on the projects that are coming in. Now, everyone is locked out for about 3-4 months. We also place a hold on all the deals and sales we have in the pipeline. Now, we can get visibility for over 3-6 months, rather than just 4-8 weeks and having to guess.Â
Jens Lystlund Madsen
managing Partner
Refyne
I honestly don’t even know where we’d start if you guys suddenly disappeared. I think that Productive, as a whole, strikes a good balance between product management, profitability, views, having accessibility in terms of reports at fair price for most agencies.
Chris Stones
Strategic and Operations Director
Mitchell & Stones
I think moving to another software would be a step backward for us. We’ve got everything centralized in one place now, and I don’t think we need any other software to run the business.
Luz Erhardt
chief client officer
saffron
We look at future utilization, it allows us to plan a little bit better. Questions like: how tight are we gonna be in the team, do we have capacity? Productive helps us forecast—not only the performance of our jobs today, but of jobs in the future.
Kate Higham
Head of Operations
Born Social
If I had to describe the one thing that Productive does for us it’s decision-making. Not just in my role, but across our finance and operations team. We are in and out of the platform on a daily basis, using the data and the reporting to help us make key commercial decisions about how we’re running the business, running our accounts, how we’re hiring and managing resources. It really is the tool for helping us make decisions.
Easily Allocate Resources with Productive
Time Off Management Connected With the Rest of Your Business
Request Leave In a Few Clicks
Booking time off is made smooth in Productive. Request your type of leave and automatically see how many days off you have left.
Resourcing Synced With Time Off
When Time off requests are approved, they automatically sync with your resource planning.
Cut Down on HR Administrative Work
Seamlessly handle HR-related paperwork for multiple offices. Assign public holidays, paid and unpaid leave directly in Productive.
Integrate Tools and Reduce Manual Work
Integrate with the rest of your business tools like Xero, JIRA, Slack, or QuickBooks and deliver projects faster.
Book a Personalized Demo
In 30 minutes you’ll get to:
- Leverage our expertise – with 1,500+ agency customers, we know your pain points
- See how Productive can work for your use case – no clicking around for weeks
- Ask questions – and get answers on the spot