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RESOURCE MANAGEMENT SOFTWARE
Maximize Team Efficiency With Smarter Resource Management
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Get real-time visibility into team capacity and availability
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Allocate the right people to the right projects, with AI reducing resourcing busywork
Plan ahead with accurate forecasting and scenario planning
1,800+ Companies Trust Productive to Run Their Operations
Can You Really Plan Ahead If You Can’t See Today?
Limited Capacity Visibility
Hard to see who’s available or overbooked—especially across teams or locations.
Inefficient Allocation Process
When you can’t see the full picture, assigning work turns into guesswork.
Reactive Hiring Decisions
Tough to plan, spot gaps, or hire without reliable data.
Assign the Right People to the Right Projects
KNOW YOUR REAL CAPACITY
See Who’s Available — Right Now and Months Ahead
Instantly spot who’s at capacity and who has room to take on more
Use placeholders to get a better overview of upcoming costs
AI keeps capacity and forecasts continuously updated as work changes
DELIVER WITH CONFIDENCE
Allocate Resources by Skills & Availability
Match the right people to the right projects based on skills, availability, and utilization
Filter views by project, client, or any other parameter to simplify high-level planning
AI continuously suggests optimal allocations as capacity and priorities change
PLAN WITHOUT THE PRESSURE
Pencil People In Without Locking Them Down
Reserve resources using tentative bookings without impacting utilization
AI shows the impact of different resourcing scenarios before you lock them in
Turn tentative bookings into confirmed ones with a single click
FORECAST WITH CONFIDENCE
Forecast Resourcing Needs as Your Pipeline Grows
Build multiple what-if scenarios for upcoming projects or deals
AI helps turn pipeline and project data into accurate resourcing forecasts
Compare timelines, team structures, and cost implications side-by-side
Agents
Your autonomous, custom-built virtual assistants. Give them instructions and assign them to a specific area, and they handle the busywork for you.
Skills
Reusable instructions that contain your company's knowledge, shareable across teams. Use Skills in Agents or the AI Assistant, and get more consistent, high-quality output.
AI Notetaker
The Notetaker that's integrated directly into your workspace. It transcribes, summarizes, and turns action items into tasks, so you can go from meeting to work right away.
Connectors
Connect external services to Productive, and let AI fetch, interpret, and act on data across all of them.
Easily Allocate Resources with Productive
Time Off Management Connected With the Rest of Your Business
- Request Leave in Seconds
Booking time off is made smooth in Productive. Request your type of leave and automatically see how many days off you have left.
Resourcing Synced With Time Off
When Time off requests are approved, they automatically sync with your resource planning.
Cut Down on Repetitive HR Work
Seamlessly handle HR-related paperwork for multiple offices. Assign public holidays, paid and unpaid leave directly in Productive.
Your Business Ecosystem,
Connected
Integrate with the rest of your business tools like Xero, JIRA, Slack, or QuickBooks.
Slack
QuickBooks
Hubspot
Google Cal
Zapier
Xero
Sage
ExactSlackQuickBooksHubspotGoogle Cal
Visma
Fortnox
Twinfield
CPP
BreatheHR
BambooHR
CharlieHR
Personio
Rippling
HiBobVismaFortnoxTwinfieldBook a Personalized Demo
In 30 minutes you’ll get to:
Leverage our expertise – with 1,800+ agency customers, we know your pain points
See how Productive can work for your use case – no clicking around for weeks
Ask questions – and get answers on the spot
Frequently Asked Questions
How does Productive improve resource planning compared to spreadsheets?
Spreadsheets quickly become outdated and hard to maintain as teams grow. Productive centralizes availability, projects, and time data in one place so resource planning is always based on up-to-date information.
Is there a minimum number of users?
Yes, all plans require at least 3 seats.
I want to invite my clients to Productive, do I need to pay for them?
No, there are no limits in Productive, you only pay for your employees and contractors that use it.
Can Productive scale resource management across larger teams?
Yes. Productive is designed to support growing teams with multiple projects, departments, and complex staffing needs, keeping visibility and control even as operations scale.
How much control do we have over AI, and is our data safe?
AI supports decision-making but doesn’t replace your control. You decide how and when it’s used in your workflows. All data stays within your workspace and is handled securely—nothing is used to train external models.
